Assistant Director of Annual Giving, Annual Fund Officer

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Assistant Director of Annual Giving, Annual Fund Officer

Job Details and Requirement:

BASIC FUNCTION:

The Assistant Director of Annual Giving, Annual Fund Officer supports alumni and parent Annual Giving initiatives, Reunion, and volunteer programs, and fundraises for Claremont McKenna College (CMC). This position is responsible for strategically managing select solicitations, stewardship, volunteer, and Reunion programs in order to hit annual goals as developed in conjunction with the Executive Director of Annual Giving.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Executive Director of Annual Giving, the Assistant Director of Annual Giving, Annual Fund Officer works both independently and collaboratively to perform the following essential duties and responsibilities:

• Support all strategic initiatives of the Office of Annual Giving including managing various ad-hoc or affinity-based solicitation and communications projects.
• Maintain a small portfolio of direct annual giving assignments for cultivation and solicitation of annual support.
• Support Reunion program initiatives to systematize solicitation plans and content creation for stewardship materials.
• Cultivate, solicit, and steward volunteers to make gifts to the College including traveling to meet, solicit, and/or train volunteers as needed.
• Serve as the primary staff member responsible for pulling reports and building queries in the Raiser’s Edge database as a power-user within the team.
• Manage calendars of activity for all volunteers, working with fellow Alumni Weekend/Reunion Staff Class Liaisons to maximize coverage, frequency, and variety of messaging.
• Analyze and report key metrics to the Executive Director of Annual Giving, Alumni Weekend/Reunion committees, Crown Society volunteers, Parents Fund volunteers, the CMC Alumni Association, and the Parents Network Board with progress and challenges faced by each group.
• Create and modify training handbooks and welcome guides for all Annual Giving collaborators as needed.
• Train volunteers to solicit gifts for specific initiatives (Reunion, 1946 challenge, Going for the GOLD) at ImpactCMC Weekend, regional training events, and one-on-one conversations, balancing unrestricted fundraising priorities with alumni participation goals.
• Steward volunteers through recognition at events, inclusion in all communications, and sincere notes of appreciation.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 

The successful candidate will also be able to perform the following essential functions:

• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: B.A. or B.S. degree or any combination of education and experience that provides the required knowledge, skills, and abilities is required. An undergraduate degree from a selective liberal arts institution is preferred.

EXPERIENCE: One to two years of direct fundraising experience with demonstrated ability to lead others towards a common goal, or equivalent experience is required. Experience in annual giving, alumni class giving, or volunteer management is preferred.

LICENSES: A valid driver's license or equivalent alternate form of transportation to off-site meetings and events is required.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Requires a strong self-starter, exceptional interpersonal skills and an ability to interface professionally and diplomatically with alumni, parents, administration, faculty, and students.
• Excellent writing, public speaking, training, and presentation skills required with the ability to confidently represent CMC, especially in regard to philanthropy and the importance of the annual fund and alumni participation.
• Requires superior organizational skills, an ability to work independently with minimal direction, and an ability to work well with others. Must be extremely detail-oriented.
• Ability to handle all activities, especially those containing confidential information, with discretion, courtesy, and sound judgment while working with individuals from a wide variety of backgrounds is required.
• Strong computer/database skills, preferably with CRMs and spreadsheets, and an ongoing ability to learn is required. Familiarity with advanced features of the Microsoft Office suite of products, such as PowerPoint, mail merges, and vlookups is preferred. Raiser’s Edge experience is preferred.
• Must be able to work flexible hours, including weekends.
• Strong customer service background is preferred.
• Knowledge of selective, private higher education landscape is preferred.

OTHER:

REQUIRED HOURS: The regular hours for this position are 8:00 a.m. to 5:00 p.m. Monday through Friday. Weekend and evening work will at times be expected. Occasional travel will be required. Regular hours may vary due to needs of the College or department.

CLASSIFICATION AND STATUS: This is a regular, full-time, 12-month, exempt, benefits-eligible position.

Supervisor – AB1825: No

Mandatory Reporter – CA Penal Code: Yes

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act: Yes

IPEDS Category Job Code: 13-0000 Business and Financial Operations Occupations

PHYSICAL REQUIREMENTS: Sedentary (up to 10 lbs.)

SALARY RANGE: The anticipated salary range is $70,304 - $72,000 per year. Salary will be commensurate with qualifications and experience.

SUPERVISORY RESPONSIBILITY: None

REPORTS TO: Executive Director of Annual Giving

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. 

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.