Business Systems Specialist - City of Birmingham

TARGET CLOSE DATE:

08/14/2026

PAY GRADE:

Grade 24

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking a Business Systems Specialist to monitor and support the processing of personnel transactions through an automated records and information management system. This position researches and resolves processing exceptions, ensures personnel actions comply with established policies and procedures, and maintains the integrity of employee records and system workflows.

Business Systems Specialists coordinate complex personnel and payroll-related processes using specialized business systems. They work collaboratively with employees across departments to ensure the accurate and efficient processing of personnel actions while supporting the integrity and effectiveness of the City's human resources information systems.

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

$54,849 - $85,092

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Work experience using a Human Resource Information System (HRIS) (e.g., SAP, UKG/Kronos, Lawson, Workday) to verify employee or applicant data, screen applicants, verify salary schedules, process personnel actions, or other HR related functions within said system.

• Work experience communicating end to end business process, policies, and/or procedures to various stakeholders and end users.

TYPICAL JOB DUTIES:

• Performs periodic and scheduled audits of the city's HRIS by reviewing and reconciling personnel actions to ensure accuracy of information and compliance with the Personnel Board’s rules and regulations and operating policies and procedures.

• Reviews personnel actions (e.g. premium requests, requests for appointments, intergovernmental transfers ) requiring Personnel Board processing by conducting research to identify potential issues and correcting and verifying submitted information to ensure appropriate documentation and approvals have been obtained prior to the processing of these actions.

• Assists with the maintenance of the HRIS through system testing and other quality assurance practices in both testing and live system environments to ensure systems are updated and able to meet users’ needs.

• Acts as HRIS user support by responding to inquiries related to system processes, assisting users with entering information into systems, and providing training on system use to ensure compliance with personnel action processes and procedures.

• Performs payroll certification by generating reports and reconciling discrepancies in order to resolve any outstanding pay issues with appropriate city personnel.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.