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Portland, Oregon, United States
Onsite
Job Description:
1. GENERAL POSITION INFORMATION
Position Name: Campus Operations & Safety Specialist (Part-Time)
Classification: Non-Exempt, Part-Time, Non-Benefitted
FTE: 0.48 FTE / Part-Time (18 hours per week)
Work Hours: 18 hours per week. Schedule is flexible based on campus needs, with emphasis on evenings, Saturdays, Sundays, special events, and identified staffing gaps (including scheduled leaves). Occasional overtime as needed.
Department/Division: Operations/Facilities
Supervisor: Campus Operations & Safety Manager
2. POSITION SUMMARY
The Campus Operations & Safety Specialist provides flexible, cross-trained coverage across the Operations team's safety, front desk, and event-support functions. This position is designed to fill in across the duties of the Campus Operations & Safety Coordinator, the Campus Safety Specialist, and the Campus Operations & Safety Specialist I roles, with particular emphasis on evening, weekend, and event coverage.
This person will patrol campus grounds and buildings, respond to safety and security concerns, and support campus events through setup, monitoring, and breakdown. The role also provides front desk coverage — greeting and directing visitors, answering phones, and supporting parking, badge, and mail operations — and documents incidents and concerns for Operations leadership.
Scheduling is adjusted based on the campus event calendar, coverage needs during staff leaves and absences, and other operational priorities identified by the Campus Operations & Safety Manager.
3. KEY RESPONSIBILITIES
Patrol, Safety & Emergency Response 35%
• Regularly patrol campus grounds, buildings, and facilities on foot or vehicle to ensure safety and security.
• Act as a first responder to campus emergencies, including medical and security incidents; coordinate with local police, fire, and other emergency responders as appropriate.
• Enforce campus policies and procedures related to safety and security; issue warnings and report violations to the appropriate authority.
• Check doors and locks for proper operation; secure and lock buildings and windows as directed.
• Investigate and report unusual, suspicious, or dangerous circumstances; complete incident reports and maintain logs, notifying Campus Operations and Safety leadership as appropriate.
• Identify and report malfunctioning locks and other safety hazards in a timely manner.
• Assist with emergency drills and support implementation of emergency action plans, including evacuation procedures.
Event Support 20%
• Support campus events held during evenings and weekends, including setup (tables, chairs, equipment, signage) and breakdown/restoring rooms afterward.
• Provide a visible safety presence and front desk/monitoring coverage for the duration of assigned events.
• Assist event organizers and campus departments with operational needs during events.
Front Desk & Visitor Services 20%
• Receive visitors at the front desk by greeting, welcoming, directing, and announcing appropriately.
• Answer, screen, and forward incoming phone calls.
• Provide excellent customer service to students, faculty, staff, and visitors.
Administrative & Operational Support 20%
• Support the parking program, including assigning permits/badges, processing tickets, and distributing parking stickers and permits.
• Assist in processing and distributing mail for campus departments, including accepting, sorting, and tracking incoming and outgoing mail and packages.
• Create requisitions, receipts, and supplier invoices for vendors and contractors as needed.
• Assist the Operations team with reports, communications, and other administrative tasks.
Other Duties as Assigned 5%
• Perform other duties included in the Campus Operations & Safety Coordinator, Campus Safety Specialist, or Campus Operations & Safety Specialist I position descriptions, as assigned.
4. UWS CORE VALUES
Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.
Curiosity: We are innovative, open minded, and forward thinking.
Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.
Professionalism: We are responsible, respectful, and accountable.
Student-Focus: We work for the common good of students’ academic and professional success.
Whole-Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.
5. POSITION QUALIFICATIONS
Required
Education & Training
Experience
Related Knowledge, Skills, & Abilities
Other Qualifications
Preferred
Education & Training
Certifications & Licenses
Experience
Related Knowledge, Skills, & Abilities
6. APPLICATION, SCREENING AND HIRING PROCESS:
Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a cover letter and resume.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.
University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.
https://www.uws.edu/about/employment/
University of Western States is an Equal Opportunity Employer.
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