Center for Public Management & Regional Affairs/Menard Center Coordinator

Job Title

Center for Public Management & Regional Affairs/Menard Center Coordinator

Department

Political Science Department

Worker Type

Temporary (Fixed Term)

Pay Type

Salary

Benefit Eligible

Yes

Job Description Summary

This position is 4/5 CPMRA and 1/5 Menard. For CMPRA component, responsible for managing student employees and payroll, budgeting, P-Card transactions, working with CAS on website, office purchases, assist in the work of the Center. For Menard, responsible for one day a week of planning, scheduling, organizing and coordinating services, facilities and logistics for events and programs sponsored by the University’s Menard Family Center for Democracy in Oxford, Hamilton and Middletown. This includes supervision of student volunteers and external contractors as needed as well as substantive participation in the Center’s strategic planning and development of priorities. The position is also responsible for performing and overseeing all of the Menard Center’s financial, budgetary and administrative operations including preparation and monitoring of budgets, assist in preparation of reports for internal and external audiences, ordering supplies, processing payments, processing external contracts and maintaining records. Position reports to the CPMRA Director and the Executive Director of the Menard Center.

The position will be located primarily on the Oxford campus, although the Menard day may include activities in Hamilton and Middletown. Occasional evening and weekend work for Menard is expected as well.

Job Description

Duties:

• Assists both Centers’ Director with strategic planning, budgeting, financial planning and budget outlook and budget models, and development of programs, curricular initiatives, partnerships and events that further the Centers’ and the University’s missions and goals.
• Respond to calls and emails from local government and nongovernmental organizations and Ohio Township Association about CPMRA support, help coordinate response and future programing. Work with Directors on responses to external inquiries.
• Coordinate the procurement and booking of spaces for public events, programs and other Center-sponsored activities, considering dates requested, services required, numbers of participants expected, schedules, equipment needs, etc.  Works with external partners and other university staff to book facility space, lodging, travel, security, equipment and other support services as needed.
• Maintain daily operations of the Centers’ offices on the Oxford campus.
• Help Coordinate the development and staging of Menard Center events and programs with academic departments and administrators in CAS and CLAAS, with University staff and with external vendors as appropriate (including Housing & Dining Services, Physical Facilities, University Communications and Marketing, Office of Procurement, Undergraduate Admissions, Rec Sport, MUPD, IT Services, external suppliers, external media partners, contract transportation companies and various Oxford-based and Regionals-based academic departments).
• Secure all reservations and services as needed through 25 Live, Workday, and other University management and procurement systems.
• Create and process all invoices, contracts, purchase orders and service requests as needed for Centers’ sponsored events and programs.
• Develop and maintain solid working relationships with internal and external partners and provides timely and accurate information about Center activities and programs to Center stakeholders.
• Develop and oversee the Center’s social media, communications and website presence, including frequent updating of online content and effective dissemination of information about Center activities.
• Order all necessary supplies and services for Center operations and personnel.
• Greet faculty, staff, students, visitors and external partners in a professional and cordial manner.
• Attend Center-sponsored programs as able (including limited evening and weekend programming) in Oxford and at the Regional campuses and coordinates logistical support as needed.
• Oversee the work of student workers, volunteers and external contractors.
• Maintain all Center administrative records.
• Other duties as assigned.

Minimum Qualifications:      

• Required: Bachelor’s degree in a related field with at least 6 months experience in a related setting; willing and able to learn university processes such as Workday and 25Live. 

Desired Qualifications:

• Experience with event and program planning and implementation.
• Knowledge of University Administrative systems including Workday, etc.
• Experience with CPMRA and/or Menard programs

Additional Position Information (if applicable)

Required Application Documents

Resume
Cover Letter

Special Instructions (if applicable)

Inquiries may be directed to Dr. Patrick Haney; haneypj@miamioh.edu

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.