Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:
Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.
We are seeking a detail-oriented Contracts Specialist / Coordinator to support contract administration activities on large-scale data center, mission-critical, and infrastructure projects in KSA. The role will maintain contract records and registers, track obligations, notices, variations, claims, key dates, and payment-related documentation while coordinating closely with project, commercial, procurement, design, construction, planning, commissioning, and document control teams.
The successful candidate will work within Decima’s PMC team, supporting the day-to-day contractual administration of projects and helping ensure contractual requirements, deadlines, and records are accurately maintained and followed through.
RESPONSIBILITIES
- Support contract administration activities for consultant, contractor, subcontractor, and vendor agreements.
- Maintain accurate records of contracts, amendments, purchase orders, warranties, bonds, insurance certificates, and related contractual documentation.
- Maintain trackers for notices, variations, claims, change orders, approvals, contractual obligations, and outstanding actions.
- Review incoming correspondence and identify items requiring contractual or commercial follow-up.
- Assist in preparing contractual letters, notices, meeting minutes, and supporting documentation.
- Track contract deliverables, milestones, key dates, notice periods, expiry dates, and contractual deadlines.
- Monitor RFI and technical submittal turnaround against contractual timeframes.
- Support variation order and change request administration.
- Collect and organize supporting documentation for claims, extensions of time, and commercial assessments.
- Maintain contractual obligations registers throughout the project lifecycle and flag non-compliance to the Senior Contract Administrator or Contracts Manager.
- Maintain records of instructions, RFIs, design changes, delays, and site events with potential contractual impact.
- Support contractor payment application verification against payment schedules, bills of quantities, and approved progress in coordination with relevant project teams.
- Coordinate with project management, cost control, procurement, design, construction, planning, commissioning, and document control functions.
- Prepare meeting agendas, minutes, action trackers, and follow-up logs.
- Support long-lead equipment and delivery tracking, including OFCI and CFCI arrangements.
- Prepare regular contract status reports covering notices, variations, claims, approvals, contractual risks, and outstanding actions.
- Support final account preparation, contract close-out, warranties, retention reconciliation, and handover documentation.
- Maintain warranty and defects registers during the applicable defects liability period.
- Support the management of outstanding claims and contractual matters through project close-out.
- Ensure sensitive contractual and commercial information is handled confidentially.
- Perform other related contract administration duties as required.
QUALIFICATIONS
Required Qualifications
- Bachelor’s degree in Construction Management, Engineering, Law, or a related discipline.
- 3–5 years of experience in contract administration, contracts coordination, or commercial support on construction or infrastructure projects.
- Working knowledge of FIDIC and/or EPC lump-sum contract forms.
- Experience maintaining contract registers, notices, obligations, milestones, and deadline trackers.
- Experience supporting variations, change orders, claims, and extension-of-time documentation.
- Understanding of contractor payment applications, bills of quantities, and progress measurement.
- Experience preparing contractual correspondence, notices, reports, and meeting records.
- Good commercial and risk management awareness.
- Strong document and records management skills.
- Strong organizational skills with the ability to manage multiple contractual actions simultaneously.
- Strong communication and stakeholder coordination skills.
- Fluent written and spoken English, with the ability to draft clear and factual contractual correspondence.
- Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
- Willingness to work full-time onsite at project locations within KSA.
Preferred Qualifications
- Experience on data center, mission-critical, industrial, or major infrastructure projects.
- Experience within a PMC, consultant, or Owner’s Representative environment.
- Prior experience administering EPC lump-sum contracts.
- Strong working knowledge of a specific FIDIC contract edition.
- Experience supporting construction claims, variations, and extension-of-time assessments.
- Experience with final accounts, retention reconciliation, and contract close-out.
- Commercial or quantity surveying support experience.
- Exposure to long-lead equipment procurement and delivery tracking.
- Experience with OFCI / CFCI arrangements.
- Previous project experience in KSA.
- Experience supporting PIF-affiliated, government-linked, or hyperscale clients.
- Membership of, or progress toward, RICS, CIArb, CICES, or an equivalent professional body.
- Experience with electronic document management or project management information systems.
POSITION DETAILS
- Position: Contracts Specialist / Coordinator
- Department: Contracts / Commercial
- Location: KSA
- Reporting To: Contracts Manager
- Industry: Data Centers / Mission-Critical / Infrastructure
PRODUCTIVITY TOOLS
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- EDMS / PMIS Platforms
- Contract Tracking Tools
- Document Control Systems
- Commercial and Variation Trackers
- Procurement and Delivery Tracking Systems
Decima International is an Equal Opportunity Employer that is committed to the safety and well-being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.
