Role Summary

Responsible and accountable for the provision of document control, software support and administrative assistance to the QHSE Departments.

Responsibilities

• Responsible to administer, process and coordinate the document change process in accordance with Company policies and procedures
• Update QHSE Intranet pages as required and coordinate news stories, campaigns etc to be posted.
• Update and maintain monthly QHSE statistics, reports and external reporting of incidents to IADC
• Update “day since” tracker and prepare Safety Plaques and Letters in advance
• Prepare QHSE reports and as requested by management or Marketing in relation to Tenders
• Filing of all QHSE documented information and records
• Update and monitor QHSE action trackers and lists as required
• Updating and maintaining environmental data from the fleet
• Create actions (CAPAs) in EHS as required and follow up closure of same as required
• File, track and distribute HSE Alerts to the fleet
• Provide user support as System Administrator of HSE applications (EHS Insight, COMET, Docmap) in coordination with service desk and application vendor
• Monitor correct use of systems for the following applications:
• Management System Application (Docmap)
• HSE Reporting Application (EHS Insight)
• Incident Investigation application (COMET Root App)
• Review and monitor monthly Scorecards – prepare monthly consolidated report and score cards as request and liaise with RMs to ensure the data, formatting, overall scores correct
• Prepare the monthly QHSE report
• Ensure TNP is regularly updated with names of companies on our rigs
• Complete weekly Crisis Management Team room visits to ensure it is ready for use and update the emergency contact list when there are changes
• Any other administrative tasks or adhoc requirements as requested by the QHSE Director.
• Communicates internally with Supervisor/Manager, Rig Managers, Co-Workers and Colleagues.
• Communicates externally to QHSE software suppliers. e.g. COMET, EHS.
• Collaborates with other functions e.g. Marketing and Technical.
• Provides document controller and administration services to the QHSE Team.
• Office based role providing general administration support which requires attention to detail and data management working under general supervision and where problems can be difficult.
• The role does not require travel.

Qualifications and Experience

Qualifications

• Good IT skills including MS Office applications.
• Excellent communication skills in English, both written and verbal.
• Must be capable of handling high workloads on multiple fronts to demanding deadlines, occasionally outside of normal working hours.
• Good attention to detail and organisational skills are required as well as a high level of confidence to work with and report to senior management personnel.

Experience

• Previous document control/administrative support experience and skills, preferably working within the areas of QHSE and/or Operations within the oil & gas industry.
• Experience as System Administrator/Superuser of IT systems.
• Solid IT kills including MS Office applications.
• Experience working with a drilling contractor is preferred.