Overview of the Role:
The Customer Support Specialist (CSS) provides frontline technical support for Upshop customers across our retail software platforms. As a primary point of contact through phone and the support ticketing system, the CSS investigates application, configuration, data, connectivity, and in-store environment issues; resolves problems using established procedures and available knowledge; and maintains clear customer communication throughout the ticket lifecycle. The CSS is expected to think critically, take ownership, use approved AI and knowledge tools responsibly, and prepare complete evidence-based escalations when deeper investigation is required. This role builds technical expertise over time and contributes to stronger first-contact resolution and customer self-service.
Key Responsibilities:
- Software Troubleshooting: Diagnose and resolve common application, configuration, access, data, and workflow issues using established support procedures and technical resources.
- Installation & Environment Support: Assist with supported software installation, maintenance, connectivity, and in-store peripheral troubleshooting, including printers, scales, scanners, and other supported devices.
- Customer Assistance: Serve as a primary customer contact by phone and through support tickets, responding promptly and communicating clearly and professionally.
- First-Contact Resolution: Investigate and resolve issues at the earliest appropriate point, applying sound judgment and recognizing when additional technical expertise is needed.
- Ticket Ownership & SLAs: Maintain accurate case records, customer updates, troubleshooting steps, next actions, and resolutions; manage assigned tickets against service expectations and escalation procedures.
- Knowledge & Documentation: Use and contribute to approved knowledge articles and troubleshooting guides, documenting repeatable fixes and identifying opportunities for customer self-service.
- Product Knowledge: Develop working knowledge of Upshop applications, retail workflows, and common customer issues; provide accurate guidance within established areas of expertise.
- Escalation Preparation: Gather relevant logs, screenshots, configuration details, data samples, reproduction steps, business impact, and actions already attempted before escalating complex issues to CSS II or other appropriate teams.
- On-Call & Coverage: Participate in scheduled coverage or on-call responsibilities as assigned based on the team operating model.
- Customer Communication & Prioritization: Communicate empathetically and effectively with customers and colleagues; prioritize competing tickets and provide timely, meaningful status updates.
- Continuous Learning: Build proficiency in software systems, APIs, data concepts, hardware, network connectivity, and retail operations through training, coaching, and hands-on support work.
- AI-Assisted Support & Additional Duties: Use company-approved AI tools to support troubleshooting, research, and documentation while following customer data and security requirements. Perform other related duties and projects as assigned.
Required Qualifications
- Proven experience in customer or technical support (software/IT preferred).
- Strong analytical, problem-solving, and troubleshooting skills.
- Ability to follow documented troubleshooting processes, communicate by phone, and document investigations clearly.
- Exceptional critical thinking skills, ability to focus under pressure
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent verbal and written communication skills with a customer-first mentality and empathy in responses.
- Works independently and collaborates effectively in a team.
- Working knowledge of software applications, basic hardware and network troubleshooting, and structured technical investigation.
- Experience with a ticketing platform such as Zendesk (Support, Talk, or Guide), or ability to learn one quickly.
- Familiarity with APIs, JSON, webhooks, or tools such as Postman; ability to collect relevant information for escalation.
- Understanding of basic database and SQL concepts, including how to interpret query results and recognize data discrepancies.
Desired Skills:
- Experience with Zendesk, Jira, or comparable support and defect-tracking tools.
- Experience supporting enterprise SaaS applications or integrated software environments.
- Familiarity with structured IT troubleshooting and incident or escalation processes.
- Cosmo/Mongo DB queries and concepts
- Knowledge and experience with retail/ grocery concepts and terminologies
- Experience with DataDog tools and concepts
- Experience supporting retail/grocery operations, in-store systems, or customer-facing software platforms.
- Self-directed learner who remains organized, collaborative, and customer-focused during urgent issues.
- Experience using approved AI tools, technical knowledge bases, or support automation to improve efficiency.
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