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Job Posting Title:
Department Assistant, Real Estate
Location:
Dallas - Shared Services
Additional Posting Details:
Monday - Friday
8:00 am - 5:00 pm
Job Description:
Duties/Responsibilities
- Oversee general office operations
- Coordinate appointments and meetings
- Delegate assignments to staff as appropriate, to ensure maximum productivity
- Manage requisition of supplies and equipment and maintain proper stock levels
- Assist in producing reports and/or compose office correspondence
- Assist with travel arrangements and expense reports for staff, as applicable
- Assist Director in preparation of meeting presentations
- Assist in managing real estate properties by monitoring rental income payments, real estate expenses and processing annual Ad Valorem property tax statements for payment
- Assist in preparation of monthly and quarterly Rocker b Ranch reports
- Assume responsibility of Oil and Gas Assistant in his/her absence
- Manage and maintain integrity of all real estate files, analysis reports and Access database records
- Manage and maintain integrity of QuickBooks database and produce monthly and ad hoc reports
- Manage and maintain tracking system for items placed in off-site storage location
- Manage requests for information in absence of Director and Real Estate Coordinator
- Responsible for processing Oil and Gas surface related invoices and payments for the Rocker b Ranch utilizing QuickBook application
Required Skills/Abilities
- High School Diploma or equivalent required
- 1-3 years real estate experience
- Proficient in Microsoft Office, TEAMS, and QuickBooks
- Must have strong attention to detail
