Director of Fiscal and Business Operations

Job Profile:

Finance Manager 4

Job Family:

Budget, Planning and Financial Analysis

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and nine (9) years of experience appropriate to the area of assignment/field including five (5) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary Range: $115,000 - $135,000 annually

Job Description

The Walter Cronkite School of Journalism and Mass Communication seeks a Director of Fiscal and Business Operations to provide financial and HR leadership and day-to-day operational management for the School. This position reports to the Dean, serves as a member of the senior leadership team and performs work of considerable difficulty in planning, organizing, directing, and coordinating the finance, human resource and operational activities of the School.

The Director interacts proactively and collaboratively with School leadership on a regular basis to understand and address current operational needs and expectations, and counsels and advises senior leadership on fiscal and human resource administration.

The successful candidate will understand and be committed to the ASU Charter, Mission, and Goals; will be a self-starter with an efficient work methodology and close attention to detail; and will be skilled in maintaining effective working relationships across a diverse population while handling confidential and sensitive information.

Essential Duties:

• Direct all annual planning and budgeting processes for the School, including salary planning, quarterly forecasting, monthly reporting, and revenue forecasting.
• Manage the School's all-funds budget, expenditures, and personnel actions; track budget changes and manage commitments.
• Track and assess the School's financial status; meet with the Dean and/or senior leadership as needed to address corrective action, and provide ongoing variance explanations.
• Oversee accounts payable, reimbursements, purchasing, and all other financial transactions for the School.
• Lead the fiscal year-end close process, including balancing multiple fund types and internal accounts.
• Respond to internal audit requests related to travel, PCard, and payroll reconciliations.
• Monitor ASU Foundation accounts and provide updates to leadership on use of funds and available balances for philanthropic initiatives.
• Review documents requiring Dean approval for appropriateness and compliance with University and School policies, including travel, personnel transactions, and purchasing.
• Coordinate College- or University-wide budget/personnel actions such as annual budget planning, hiring plans, forecasting, year-end processes, and salary increase programs.
• Troubleshoot problems originating at the unit level related to staffing or budget; keep unit staff informed of policy and procedure changes and provide related training.
• Perform quantitative analysis for strategic planning and special projects, and communicate results to the management team; prepare other reports and participate in special projects as requested.
• Assesses HR operations to develop and implement procedures that improve effectiveness and efficiency
• Serves as the primary HR advisor to college management and staff, interpreting university policies,
• federal/state/local regulations, and providing direction on HR, payroll, and benefits matters.
• Contributes to the strategic and operational leadership of university HR service delivery channels
• Manages the resolution of sensitive employee relations issues, complaints, and grievances in collaboration with the central Office of Human Resources.
• Manage academic appointments, faculty hiring and be the primary point of contact for the Provost’s Office on faculty operational matters concerning the school.
• Serve or represent the School's interests on internal and external committees and teams.
• Coach, mentor, train, and provide supervision and feedback to financial and administrative staff.
• Performs additional duties as assigned to support department and university goals.
• Evidence of strong leadership, interpersonal skills, and the ability to motivate and manage a diverse team.
• Exceptional customer service mindset and commitment to a positive employee experience.

Desired Qualifications:

 

• Bachelor's degree in Finance, Accounting, or related field; ten (10) or more years of professional experience, including at least five (5) years managing an FP&A or comparable finance/budget function.
• Experience in managing Budget, Finance, Business and HR functions in higher education or large private sector environment
• Demonstrated knowledge of HR principles, practices, and applicable federal, state, and regulatory requirements (e.g., FLSA, FMLA, ADA, FERPA).
• Experience with university/enterprise-level systems for payroll, budgeting, purchasing, and data acquisition (e.g., PeopleSoft, Workday, Adaptive Planning, Analytics, Concur, Kuali, Adobe, Alteryx, BI Desktop/Amazon Workspaces).
• Strong working knowledge of Microsoft Office, especially Excel; ability to build and maintain complex financial models.
• Demonstrated knowledge of University and College policies and procedures, including financial controls, personnel (including academic personnel), purchasing, and facilities.
• Analytical, critical-thinking, and problem-solving skills, with the ability to identify root causes and challenge the status quo to find innovative solutions.
• Evidence of an effective communication style — persuasive, motivating, and supportive — including experience preparing and presenting reports and presentations to support strategic planning and management decision-making.
• Demonstrated leadership experience and desire, with sound business acumen and judgment to communicate with and influence senior/executive management.
• Experience managing quickly changing priorities, including resolution of conflicts, with an innate sense of urgency and the ability to make sound decisions under pressure.
• An entrepreneurial, self-directed mindset with the ability to strategically prioritize multiple tasks proactively.

 

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Use standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals
• Travelling between ASU's campuses as needed to perform essential functions.

Department Statement:

The Walter Cronkite School of Journalism and Mass Communication at Arizona State University is widely recognized as one of the nation's premier professional journalism programs. The school, which was named in Cronkite's honor in 1984, prepares the next generation of journalists in both the time-honored fundamentals embraced by Cronkite and the multimedia skills necessary to thrive as journalists in the digital age. Housed in a $71 million state-of-the-art media complex in downtown Phoenix, the school has been featured in The New York Times and The Times of London as a leader in 21st-century journalism education. It is the home of Arizona PBS, the Carnegie Knight News 21 initiative and the Donald W. Reynolds National Center for Business Journalism. The Cronkite School offers 12 professional programs, including a nightly television news broadcast, digital news bureaus in Washington and Phoenix, sports bureaus in Los Angeles and Phoenix, a strategic public relations agency, an entrepreneurial digital innovation lab, digital production bureau, business bureau, and newsgathering and civic journalism bureau.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.