Events Administrator

Location: Markham, Ontario

Job Description:

Position: Events Administrator

Type: Full-Time | Temporary | Hybrid

Location: Markham, ON

Reports to: Senior Manager, Company Events

About Us

Pet Valu is Canada’s leading pet specialty retailer, dedicated to strengthening the bond between dedicated pet lovers and their pets. With 50 years of animal care expertise, we operate over 800 stores across Canada under several banners, including Pet Valu, Bosley’s, Total Pet, Paulmac's Pet, Tisol & Chico. Guided by our mission to deliver products, care, expertise, and memorable moments, Pet Valu is a place where people build meaningful careers while making a positive impact on pets and communities.

What will you do?

The Events Administrator provides administrative and operational support for the planning and execution of corporate events, conferences, trade shows, meetings, and other special events. This role is responsible for tracking and processing invoices, payments, and accruals; maintaining event records, databases, documentation, and timelines; supporting budget tracking and financial reporting; managing registration data and event-related programs; creating and maintaining event calendars and meeting invitations; monitoring and responding to shared event email inboxes; and supporting communications with vendors, sponsors, attendees, and internal stakeholders. By ensuring event information, financial records, communications, and administrative processes are accurate, organized, and completed on time, the Events Administrator plays a key role in supporting the successful delivery of events and departmental objectives through strong organization, attention to detail, and effective workflow management. This is a temporary contract with an estimated end date of December 2027.

Responsibilities

• Support the administrative planning and execution of corporate events, conferences, trade shows, meetings, and special events.
• Process and track event-related invoices, payments, purchase orders, and accruals, ensuring accuracy and compliance with company policies.
• Support budget administration by maintaining financial records, reconciling expenses, and preparing financial reports and summaries.
• Maintain and update event databases, registration systems, participant records, and other event-related documentation.
• Administer event-related programs, including points, recognition, or rewards programs, ensuring accurate tracking and reporting.
• Create and maintain event calendars, meeting invitations, schedules, and key project timelines.
• Monitor and manage shared event email inboxes, responding to inquiries and directing requests to appropriate team members.
• Prepare reports, presentations, meeting materials, agendas, and other event-related documents.
• Support communications with vendors, sponsors, attendees, suppliers, and internal stakeholders.
• Maintain organized electronic and physical filing systems for contracts, event records, financial documentation, and project materials.
• Assist with the collection, tracking, and reporting of event metrics, registration data, and program participation.
• Coordinate administrative processes related to meetings, events, and departmental initiatives, ensuring tasks are completed accurately and on time.
• Ensure the accuracy, completeness, and confidentiality of event and financial information.
• Support post-event activities, including reporting, invoice reconciliation, document management, and record retention.
• Contribute to the continuous improvement of administrative processes, tools, and workflows within the Events department.

Qualifications & Experience

• Post-secondary education in, Business Administration, Event Management, Hospitality, Marketing, Communications, or a related field preferred.
• 1–3 years of experience in administrative, event administration, coordination role or a related role.
• Experience supporting corporate events, meetings, conferences, trade shows, or special events is considered an asset.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.

Compensation:

The targeted hourly rate for this position is $25.00 per hour. The final offer will be based on factors such as market location, relevant skills, experience and internal equity.

Ready to join the team?

We’re looking for passionate people who bring strong skills and live our core values of safety, compassion, expertise, and efficiency every day. If you’re energized by doing meaningful work, taking pride in what you deliver, and making a real impact for pets, people, and communities, you’ll feel right at home here. Join us and build a career where purpose, care, and excellence come together - because love lives here™.

Why work for us?

 At Pet Valu, our people are at the heart of everything we do. We’re passionate about creating an environment where you feel supported, included, and empowered to grow - both personally and professionally. Some of the perks of working with us include:

• Hybrid, Flexible Work Options
• Learning and Development support tailored to you
• An inclusive, collaborative culture where your voice matters
• Fun company events that keep us connected
• Preferred rates for car rentals, hotels, phone plans and gym discounts
• Generous employee discounts on our products

Pet Valu is an equal opportunity employer committed to inclusion and accessibility. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

At Pet Valu, we are committed to transparency and fairness in our hiring practices. This posting is for an existing vacancy. Pet Valu may use AI enabled technology to assist in the recruitment process for positions. The use of AI helps us ensure we are providing an equitable and streamlined recruitment experience for all applicants. While AI tools support our recruitment process, all decisions throughout the process are made exclusively by Pet Valu’s hiring team. At no stage does AI determine recruitment outcomes.