Executive Assistant

Accountabilities:

• Provide proactive executive support to C-Suite executives, CXOs, Managing Directors, and senior leadership.
• Manage complex, high-volume calendars across multiple time zones, prioritizing leadership, board, client, and stakeholder meetings.
• Manage executive inboxes and confidential correspondence while ensuring timely and professional communication.
• Draft, review, and coordinate sensitive communications on behalf of senior leaders.
• Organize and coordinate leadership offsites, town halls, board meetings, conferences, webinars, podcasts, training sessions, and global visits.
• Coordinate venues, catering, technology requirements, travel and logistics, guest management, and other event-related arrangements.
• Serve as a key liaison between senior leadership, global teams, clients, and cross-functional departments.
• Track deliverables, follow up on actions, and help ensure timely execution across teams.
• Support virtual and remote working environments and help promote effective use of digital collaboration tools.
• Encourage good cybersecurity and digital workplace practices when managing executive information and communications.
• Support sector strategy, cross-market initiatives, and global leadership activities as required.
• Anticipate executive requirements, proactively resolve issues, and help ensure smooth day-to-day operations.

Requirements

• 7–8+ years of experience supporting C-Suite executives, CXOs, Managing Directors, or other senior leadership.
• Experience working in multinational, corporate, consulting, professional services, or large enterprise environments.
• MBA in HR & Marketing or an equivalent postgraduate qualification.
• Excellent organizational, calendar management, time-management, and multitasking skills.
• Strong written, verbal, stakeholder management, and client relationship skills.
• High level of professional maturity, discretion, confidentiality, and integrity when handling sensitive information.
• Strong strategic thinking, problem-solving, prioritization, and proactive execution abilities.
• Ability to work independently, manage competing priorities, and perform effectively under pressure.
• Strong global coordination capabilities and cultural awareness when working with international stakeholders.
• Ability to anticipate requirements and operate as a strategic enabler for senior leadership.
• Proficiency with or familiarity with MS Office Suite and executive productivity and collaboration platforms.
• Experience with tools such as Slack, Microsoft Teams, Zoom, Webex, Trello, SharePoint, and Concur is advantageous.
• Familiarity with digital workplace and remote-working tools and cybersecurity best practices is a plus.
• Experience coordinating global teams, international stakeholders, multiple time zones, board meetings, executive offsites, client engagements, or leadership events is advantageous.

Benefits

• Opportunity to support senior leadership within a global, multinational environment.
• Exposure to international teams, clients, leadership initiatives, and cross-market activities.
• Opportunities for career development and continuous skills growth.
• Supportive environment focused on empowering employees to make a meaningful impact.
• Culture that emphasizes empathy, trust, curiosity, collaboration, innovation, experimentation, and courageous thinking.
• Opportunity to work with leading global brands and diverse teams.
• Inclusive workplace culture committed to respect, equal opportunity, and professional growth.