Executive Assistant to the CEO

 

This full-time position offers competitive pay, generous benefits and a supportive work environment.

This is an exciting opportunity to join our mission-driven organization in a key role supporting our dynamic and authentic CEO in driving a meaningful impact every day. If you enjoy running seamless operations, solving problems, having variety to your day, and being part of a collaborative leadership team, our Executive Assistant role could be a perfect fit! The Executive Assistant reports to the Chief Executive Officer and performs executive assistance necessary for the smooth operation of the administrative aspects of the Chief Executive Officer’s office. This role manages and oversees all day-to-day administrative functions, scheduling of appointments, meeting decisions, social engagements and events, special projects, and communication activities for the Chief Executive Officer.

Schedule:

Monday - Friday; 8:30am - 5:00pm

Location:

Hybrid - Monday-Friday onsite at our Larkspur, CA office, Friday remote

By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.

Essential Duties & Responsibilities include (but are not limited to):

 

• Coordinates the schedule of the Chief Executive Officer, and makes appropriate arrangements for meetings and out-of-the-area travel
• Coordinates and prepares materials for meetings, transcribing minutes, and handling of follow-ups from meetings as required or requested by Chief Executive Officer
• Arranges conference room reservation, setup, and meals and/or refreshments
• Expedites the flow of work through the Chief Executive Officer’s office. Maintains a file on general duties and assignments of those reporting to the Chief Executive Officer relating to deadlines and assignments to properly direct inquiries and monitor deadlines
• Acts as liaison with senior management, other direct reports of the CEO, boards and committee members, and others both internal and external to the organization
• Helps establish and maintain positive relationships with outside entities and individuals, boards and committee members, and staff
• Implements and monitors requirements of regulatory entities as they pertain to corporate structure and other routine operational matters related to governance and/or administration. Tracks and monitors compliance with organizational bylaws and board regulations

 

Education/Experience:

• Bachelor’s degree (B. A.) or equivalent from four-year college; or equivalent combination of education and experience. Master’s degree preferred.
• Experience as a senior level executive assistant

Pay Range:

$95K - $140K annually