Executive Assistant to the CEO

Accountabilities:

Executive Calendar Management: Manage the CEO's daily schedule, coordinate internal and external meetings, resolve scheduling conflicts, and ensure priorities are aligned with business objectives.
Meeting and Event Coordination: Organize leadership meetings, team gatherings, executive offsites, and other events, overseeing logistics and ensuring everything runs smoothly.
Travel Planning: Arrange complex domestic and international travel itineraries, including transportation, accommodations, schedules, and supporting documentation for meetings with stakeholders and potential business partners.
Meeting Preparation and Follow-Up: Prepare agendas, background materials, presentations, and briefing documents to ensure the CEO is well prepared for every engagement.
Documentation and Action Tracking: Attend meetings when required, capture accurate notes, distribute relevant information, communicate action items, and follow up with stakeholders to ensure timely completion.
Communication and Relationship Management: Serve as a key liaison between the CEO and internal teams, executives, investors, board members, consultants, and other external contacts, maintaining professional and effective communication.
Proactive Executive Support: Anticipate the CEO's needs, identify potential challenges, recommend solutions, and take initiative to resolve issues before they affect daily operations.
Confidential Information Management: Handle sensitive documents, communications, meetings, and business information with the highest levels of discretion and integrity.
Personal Administrative Assistance: Coordinate personal appointments, manage selected errands, and oversee other administrative tasks that help maximize the CEO's time and productivity.
Administrative and Operational Support: Manage additional projects and responsibilities as needed, adapting quickly to changing priorities in a fast-paced executive environment.
Requirements:
Education: Bachelor's degree required.
Professional Experience: At least 5 years of experience providing administrative or executive support to senior leaders or C-level executives. Experience in a startup or high-growth business environment is preferred.
Organizational Excellence: Exceptional planning, prioritization, and time-management skills, with the ability to coordinate complex schedules and manage multiple projects simultaneously.
Communication Skills: Excellent written and verbal English communication skills, including the ability to draft professional correspondence, prepare presentations, and communicate effectively with senior stakeholders.
Executive-Level Professionalism: Demonstrated ability to build and maintain relationships with executives, investors, board members, employees, and external partners.
Discretion and Integrity: Proven ability to handle confidential information, sensitive conversations, and executive matters with sound judgment and professionalism.
Proactive Problem-Solving: Strong initiative, resourcefulness, and the ability to anticipate needs, identify potential issues, and implement practical solutions independently.
Adaptability and Autonomy: Ability to manage a high volume of tasks with minimal supervision while remaining flexible and effective in a rapidly changing environment.
Attention to Detail: A meticulous approach to scheduling, travel arrangements, documentation, and follow-up, ensuring accuracy and reliability across all responsibilities.
Availability and Flexibility: Willingness to work outside traditional office hours when necessary to accommodate executive priorities, meetings, and travel schedules.
Geographic Eligibility: Candidates must reside in North or South America and be able to support the CEO across Pacific and Eastern Time working hours.
Remote Work Readiness: Ability to work independently in a remote environment while maintaining clear communication, responsiveness, and strong organizational practices.
Benefits:
Competitive annual compensation: USD $40,000–$80,000, depending on location, skills, and experience.
Fully remote opportunity: Work remotely from an eligible location in North or South America.
Executive-level exposure: Work directly with the CEO and gain insight into strategic decision-making, leadership operations, and business priorities.
Broad professional development: Build expertise in executive coordination, stakeholder management, international travel planning, and high-level administrative operations.
Dynamic work environment: Join a fast-growing, technology-enabled business operating in the hospitality and travel sector.
Meaningful impact: Help improve executive efficiency, streamline daily operations, and support the company's continued growth.
International collaboration: Engage with senior leaders, investors, board members, and business partners across different teams and locations.