Executive, Procure to Pay

Job Description

Key Responsibilities

1 Invoice Processing: Receive, review, and process high volumes of vendor invoices daily through Oracle system (Oracle AI & iSupplier portal)

2 GL Coding: Accurately assign General Ledger (GL) account code, cost centers, and sub accounts to non-PO and PO based invoices.

3 3-Way Matching: Perform 3-way matching by verifying invoices against purchase orders and receiving documents to ensure accuracy

4 Data Entry: Key invoice data into our Oracle system with exceptional speed and accuracy.

5 Discrepancy Resolution: Identify and resolve billing errors, missing purchase orders, or pricing discrepancies by collaborating with internal departments and external vendors.

6 Month-End Support: Assist the finance team with month-end close activities, AP aging reports, and reconciling vendor statements.

7 Compliance: Ensure all invoice processing strictly adheres to company financial policies and internal controls.

8 Undertake any other ad-hoc duties assigned and administrative support

Qualifications & Skills

1 Education: Bachelor’s degree in Accounting, Finance, or Business is highly preferred.

2 Experience: 1–3 years of experience in Accounts Payable, bookkeeping, or financial data entry.

3 Technical Proficiency: Strong working knowledge of accounting software ([e.g., SAP, Oracle]) and Microsoft Excel (VLOOKUPs and Pivot Tables are a plus).

4 Accounting Knowledge: Solid understanding of basic accounting principles, particularly General Ledger structure and chart of accounts.

5 Attention to Detail: Exceptional accuracy in data entry and the ability to spot anomalies quickly.

6 Communication: Professional written and verbal communication skills for interacting with vendors and internal teams.

7 Time Management: Ability to manage high-volume processing while meeting strict payment and month-end deadlines.