Executive Team Assistant

Role Overview:

We are seeking an exceptionally capable, proactive, and strategic Senior Executive Assistant to join the CEO Office. Operating at the intersection of executive support, cross-functional project management, and strategic initiatives, this role acts as a force multiplier for executive leadership and a key operational bridge across C-suite stakeholders.

Key Responsibilities:

• Act as the primary strategic gatekeeper, trusted advisor, and operational liaison for the Chief of Strategy.
• Handle important company documents, ensuring they are circulated for signatures and appropriately filed.
• Manage high-stakes calendar logistics, board-level meeting preparation, and executive briefing materials.
• Prepare agendas, take minutes, and ensure follow-up actions are completed for internal and external meetings.
• Lead and manage complex, company-wide special projects from inception through completion across departments.
• Partner directly with the Chief of Strategy on growth initiatives, strategic planning, and operational alignment.
• Design, refine, and optimize internal operational workflows to elevate C-suite efficiency across the organization.
• Conduct market research, partner mapping, and preliminary analysis to support executive decision-making.

Work Style
While based in our Vilnius office, you’ll be on the move frequently - running errands, coordinating tasks, and handling what needs to get done.
Requires a high degree of discretion, availability, and independent thinking.
This is not a rigid 9–5 job - flexibility is key.

Qualifications:

• 5+ years in a high-growth environment as an Executive Assistant role, particularly supporting C-suite executives.
• Demonstrated ability to translate high-level executive strategy into actionable project plans and operational workflows.
• Proven track record of leading complex, multi-stakeholder initiatives across departments on time and within scope.
• Strong organisational skills with the ability to prioritize tasks and handle multiple calendars.
• Excellent written and verbal English language communication skills with keen attention to detail.
• Discreet and diplomatic, with the ability to manage sensitive information confidentially.
• Demonstrated professionalism and the ability to build relationships with internal and external stakeholders.
• Exceptional discretion, emotional intelligence, and ability to navigate ambiguity in a fast-paced environment.

What we believe

At TransferGo, we offer competitive rewards to all people. We know that recognition is about more than just money, and we’ve fostered a culture of kudos to shine a light on the great work throughout the business, and the people making it all happen. We hold regular in-person events to connect with each other and help all our TransferNauts to grow with a generous training allowance. We believe that empowering people makes for a happier and more effective workforce. This means we enable anyone who wants to pursue initiatives that deliver real value for our migrant customers. 

What We Offer:

• Competitive Salary: Starting from 3030 - 4550€ (gross) per month, depending on experience. Salary is just one part of the conversation – if you’re excited about the role but the range feels slightly off, don’t hesitate to apply. We’re open to discussing based on your experience and potential.
• Comprehensive Benefits: Including a generous holiday allowance, competitive healthcare insurance, and a wellbeing package from day one.
• Annual Development Budget: €1,000 to invest in your personal and professional growth.
• Hybrid Working Environment: Flexibility to work from home and in the office, with most team members in the office two days a week.
• Pet-Friendly Office: If you’re near one of our offices, bring your furry friend along!
• Inclusive Culture: Regular in-person events, fostering a strong sense of community and collaboration.
• Empowerment and Ownership: We believe in empowering our people to take initiative and drive meaningful change.