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Wallumattagal Campus, Macquarie University, North Ryde, NSW, Australia
Onsite
Keep Faculty operations moving, enable senior staff and help shape one of Australia's foremost arts and humanities communities.
The Faculty of Arts at Macquarie University is home to bold thinkers and dedicated educators asking the big questions about the world, from history, languages and media to law, security studies, education and the creative arts.
As the Faculty Administration Officer, you will provide administrative support to the Faculty Executive Director and support with Faculty strategic priorities.
This is an excellent opportunity for an organised, proactive administrator who enjoys variety, thrives on getting things done well, and takes genuine pride in high-quality service. If you like being the person who anticipates what is needed next, brings order to competing priorities and makes operational delivery look effortless, we would like to hear from you.
About the Role
Reporting to the Faculty Executive Director, you will:
About Us
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today.
Within the University, the Faculty of Arts is one of Australia’s leading arts and humanities faculties, bringing together a diverse community of educators, researchers and professional staff. Its professional staff work in partnership with academic colleagues to support the faculty’s teaching, research and engagement through high-quality administrative services.
About You
You are a capable, service-oriented administrator with experience supporting senior leadership positions. You manage multiple priorities with ease, work comfortably with minimal supervision as well as alongside colleagues, and communicate clearly with people at all levels. You are ready to step in wherever needed, bring a can-do approach, a willingness to learn and support a positive culture, while remaining composed when the pace picks up. Your attention to detail, continuous improvement approach and ability to build positive working relationships across a wide range of stakeholders will be central to your success.
Selection Criteria
***The successful candidate will be required to undertake a police check.
How to Apply
To be considered, please apply online with your CV and a cover letter outlining how your experience meets the selection criteria (above).
Please note: Applicants must have full unrestricted working rights in Australia.
Applications Close: Sunday 1 November 2026 at 11:59 p.m. (AEDT)
*** We reserve the right to progress or decline an application prior to the application closing date.
For role enquiries or recruitment enquiries, please contact Joanne Chrystal, Faculty Executive Director at FOAExecutiveDirector@mq.edu.au, or Mirna Alaaiddin at mirna.alaaiddin@mq.edu.au
Why Join Us?
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location is just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre. Enjoy the benefits of working at a campus that offers:
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
01/11/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.