General Affairs & Executive Assistant

KEY RESPONSIBILITIES

Executive support

• Manage the executive team's diaries, resolving competing requests, anticipating conflicts and protecting focus time
• Manage executive correspondence in French and English, triaging and prioritising incoming requests, and ensuring matters requiring executive input or decisions are surfaced and followed through
• Plan and book executive travel end to end within GA's trip-management processes, from itineraries and visas through to expense claims on return
• Prepare and follow up meetings: agendas, briefing materials, minutes and action logs, tracking commitments through to closure
• Coordinate and host executive visitors and liaise with external partners, institutions and our Group counterparts

 

General Affairs

• Perform core administrative flows, including correspondence, documentation, invoice processing, and meeting minutes, working within the established approval workflow
• Manage day-to-day office operations, including facility coordination and supplier relationships, and coordinate office-supply orders with the procurement team
• Act as a first point of contact for the office, handling reception, phone calls, and incoming deliveries, and passing parcels to the procurement team for processing
• Coordinate logistics for internal, external and team events, from planning and vendor management through to on-the-day setup
• Contribute to General Affairs and ad-hoc projects such as office expansions, relocations, workspace enhancements, process optimisations and new internal initiatives
• Keep GA processes well documented and up to date, ensuring the ispace EU Team always has clear, reliable references on hand

KEY REQUIREMENTS

• Three (3) years of experience in an Executive Assistant, Personal Assistant, or General Affairs role, ideally in a startup or fast-paced SME
• Bachelor’s degree or equivalent professional experience
• Fluent in French & English (written and spoken). Another language is a plus.
• Excellent verbal and written communication skills
• Strong organisational skills, with the ability to manage multiple priorities in a dynamic environment
• A proactive, hands-on mindset
• Demonstrated ability to handle sensitive information with discretion and professionalism
• Solid command of the MS Office Suite; familiarity with basic graphic design tools (for internal communications and event materials) is a plus
• Sharp attention to detail and a natural ability to work autonomously while staying closely aligned with your stakeholders
• #LI-AD1

Why Join ispace EUROPE?

At ispace EU, we’re not just building lunar rovers — we’re shaping the future of space exploration from our base in Luxembourg. As part of a global team spanning Japan, the US, and Europe, we’re on a mission to create a sustainable lunar economy and expand humanity’s reach beyond Earth.

Join a diverse, fast-moving team where engineers, creatives, and business minds work side by side to turn bold ideas into reality. If you're ready to make history — and have fun doing it — we’d love to hear from you.

Let’s go to the Moon together.

Learn more about our recent activities here: https://ispace-inc.com/news-en.

We welcome candidates with diverse experience levels and evaluate the best fit on an individual basis. Your final job level and salary will be determined based on your skills, experience, and the impact you can bring to the role.