HR Coordinator

Accountabilities:

• Coordinate day-to-day HR activities, supporting both internal operations and HR services delivered to clients.
• Maintain accurate and confidential employee records, HR files, databases, documentation, and client information.
• Organize HR document libraries, ensuring clear filing structures, naming conventions, version control, and easy access to information.
• Create and maintain HR templates, forms, letters, checklists, trackers, SOPs, workflows, and other standard documentation.
• Support recruitment activities from job postings and CV screening through interview scheduling, candidate communication, follow-ups, and recruitment tracking.
• Coordinate employee lifecycle processes including onboarding, documentation, attendance, leave, probation, renewals, payroll inputs, and offboarding.
• Support the development and implementation of HR policies, procedures, SOPs, workflows, and RACI matrices.
• Coordinate performance management and other HR cycles, including meetings, documentation, action tracking, and follow-ups.
• Monitor tasks, deadlines, deliverables, dependencies, and outstanding actions to ensure commitments are completed on time.
• Proactively communicate with employees, managers, candidates, clients, and other stakeholders to keep processes moving.
• Prepare HR dashboards, trackers, management reports, and basic HR research to support decision-making.
• Coordinate approved employee, client, and business communications, ensuring information is accurate and distributed on time.
• Provide regular progress updates to senior leadership covering completed work, pending tasks, upcoming deadlines, dependencies, and issues requiring escalation.
• Identify delays, risks, documentation gaps, dependencies, and process issues early and escalate them appropriately.
• Provide administrative and coordination support across HR projects, client assignments, and evolving business requirements.
• Handle sensitive employee, client, and company information with a high level of confidentiality and discretion.

Requirements

• 2–4 years of experience in HR coordination, HR operations, or another execution-focused HR role.
• Strong organizational skills with excellent follow-through and the ability to manage tasks from initiation through completion without constant supervision.
• Strong written and spoken English, with clear, professional communication skills.
• Ability to manage multiple priorities, deadlines, stakeholders, and assignments simultaneously.
• Exceptional attention to detail, particularly when working with employee records, HR documentation, and data.
• Strong proofreading skills and a careful approach to reviewing documents and communications before distribution.
• Comfortable working independently in a fully remote environment while remaining responsive and available during agreed working hours.
• Strong accountability, reliability, responsiveness, and ownership of assigned work.
• Ability to handle confidential employee and client information professionally and discreetly.
• Comfortable working with HR documentation, spreadsheets, trackers, and business software.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to communicate progress proactively, identify potential issues early, and keep stakeholders informed without waiting to be asked.
• Comfortable receiving feedback, adapting processes, and revising work when required.
• Ability to work within defined processes, accountability structures, and RACI frameworks.
• Willingness to learn and adapt to different client requirements, industries, and HR processes.
• Experience with Power BI or AI tools for reporting, analysis, documentation, or productivity is an advantage.
• Familiarity with HRIS platforms, including Zoho, is beneficial.
• Knowledge of UAE/GCC HR practices or experience supporting organizations in the GCC is a plus.
• Experience in outsourced HR, HR consulting, managed HR services, or a client-services environment is advantageous.
• Exposure to supporting multiple organizations or clients simultaneously is an added advantage.

Benefits

• Full-time remote working arrangement from India.
• Flexible and collaborative remote environment built around accountability and clear communication.
• Exposure to multiple organizations, industries, clients, HR processes, and workplace environments.
• Opportunity to broaden practical experience across HR operations, people advisory, and managed HR services.
• Growing scope and opportunities to develop alongside an expanding managed HR services function.
• Direct exposure to varied HR projects, client assignments, and business requirements.