HR Coordinator

The HR Coordinator provides comprehensive administrative, coordination and operational support to the Eastern Hemisphere HR function, while also delivering executive support to the Vice President, People, Organization & Culture. 

The role is responsible for coordinating HR activities across the employee lifecycle, supporting recruitment administration, maintaining HR data integrity within Workday, and ensuring compliance with established HR processes and procedures. The position also provides executive support to the Vice President, People, Organization & Culture, including diary management, travel coordination, meeting administration, and handling confidential business matters. 

Working closely with Eastern Hemisphere HR Business Partners, this role helps ensure efficient delivery of HR services, effective coordination of people processes, and a high standard of administrative support. 

DUTIES & RESPONSIBILITIES 

• Provide administrative and coordination support to the Vice President, People, Organization & Culture and the Eastern Hemisphere HR team. 

• Manage calendars, meetings, travel arrangements, expenses, and related administrative activities. 

• Coordinate leadership meetings, HR meetings, events, and prepare presentations, reports, correspondence, and meeting materials as required. 

• Support recruitment activities, including creating requisitions, posting vacancies, scheduling interviews, coordinating candidate communications, pre-employment checks, and onboarding activities. 

• Maintain employee records and process HR transactions within Workday, including hires, transfers, promotions, compensation changes, reporting line updates, position changes, and terminations. 

• Support HR administration throughout the employee lifecycle, ensuring employee information is accurate, complete, and maintained in accordance with company procedures. 

• Assist with organisational changes, workforce administration activities, rehires, and governance processes, including nepotism reviews where required. 

• Generate HR reports, workforce data, and people metrics to support HR and business leaders. 

• Take minutes and maintain accurate records for interviews, investigations, consultations, disciplinary meetings, grievance meetings, and other formal employee-related meetings. 

• Work closely with HR Business Partners to support the delivery of HR processes and employee services across the Eastern Hemisphere. 

• Maintain confidentiality when handling sensitive business and employee information. 

• Support continuous improvement initiatives, HR projects, and other administrative duties as required. 

QUALIFICATIONS 

• Experience within a related working environment (HR and/or HRIS role) with a strong understanding of HR processes and data flow. 

• Practical experience using HR Information Systems, preferably Workday. 

• Highly organised with the ability to manage multiple priorities and deliver to tight deadlines 

KNOWLEDGE, SKILLS & ATTRIBUTES 

• Previous experience in a similar role. 

• Strong organisational and administrative skills with excellent attention to detail.  

• Ability to handle multiple priorities and work to tight deadlines.  

• Strong written and verbal communication skills.  

• Demonstrated ability to handle confidential and sensitive information with discretion.  

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.  

• Strong stakeholder management and relationship-building skills.  

• Ability to work independently whilst collaborating effectively within a team. 

COMPETENCIES 

• Data Literacy: analyse, interpret, and communicate operational data to derive actionable insights, inform decision-making, and operational improvements to achieve strategic business objectives. 

• Digital Agility:  utilize technology to enhance operational efficiency and prepare the organization to adopt digital practices. 

• People Analytics: Collecting and applying organizational and operational data to improve critical business outcomes 

• Leading Self: Has a self-awareness of how actions are perceived and how to respond to feedback.  Leading with empathy towards others and understanding the world from their point of view. 

• Customer Orientation: Focused on delivering high-quality service and meeting client expectations. 

• Communication & Collaboration: Strong interpersonal skills to liaise with internal teams and customers.