HR Operations Specialist with Polish

Who We Are

At Kyndryl, we run and reimagine the mission-critical technology systems that drive advantage for the world’s leading businesses.  We are at the heart of progress; with proven expertise and a continuous flow of AI-powered insight, enabling smarter decisions, faster innovation, and a lasting competitive edge. For our people—Kyndryls—that means doing purposeful work that powers human progress. Join us and experience a flexible, supportive environment where your well-being is prioritized and your potential can thrive.

The Role

Your Role

The HR Operations (Add‑On Services) Specialist – Poland is responsible for delivering locally mandated HR and payroll‑related administrative services. The role ensures full compliance with Polish labor law, social security, tax, and statutory requirements through accurate, timely, and high‑quality execution of country‑specific processes.

This role plays a critical part in supporting Kyndryl’s in Poland, and acting as a key interface between HR Services, Payroll, statutory authorities, and internal stakeholders.

What you will do

• Employee Lifecycle Documentation: Assist with preparing, issuing, and updating core employment documentation, including contracts, amendments (salary, FTE, remote work), and termination forms in line with Polish labor law.
• Certificates & Tax Filings: Support the creation of employment and income certificates, statutory statements, and annual tax documentation (such as PIT-11).
• Statutory Platform Operations: Process routine employee registrations, deregistrations, and data updates using statutory portals including Płatnik and the ZUS ePUE platform.
• Garnishments & Reporting: Log and administer basic wage garnishments, record bailiff correspondence, and assist in compiling data for local regulatory reporting (GUS, PFRON).
• Medical Checkups & Personnel Files: Track and monitor periodic occupational medical examinations, prepare necessary referral forms, and maintain compliant hard-copy (Akta Osobowe) and digital personnel files.
• Employee Inquiry Support: Serve as a reliable contact point to resolve routine employee queries regarding HR administrative processes and document requests.
• Audit Prep & Data Precision: Maintain strict accuracy across HR/payroll databases and support senior team members by gathering required files and reports for internal and external audits.
• SOP Maintenance & Process Support: Help keep Standard Operating Procedures (SOPs) up to date while contributing ideas to streamline administrative workflows and automation initiatives.

Who You Are

Required Skills and Experience

• Degree in Human Resources, Labor Law, Business Administration, or a related field (no prior formal HR experience required; internships are a plus)
• Foundational theoretical knowledge of Polish Labor Law and standard HR administrative concepts
• Basic awareness of Polish social security (ZUS) and tax principles, with a strong desire to build practical compliance skills
• Strong eagerness and willingness to learn statutory portals (Płatnik, ZUS ePUE) and enterprise HR software (e.g., Workday, ADP)
• Hands-on, organized approach to managing physical document administration on-site (printing, scanning, archiving, and personnel files)
• High precision, diligence, and strong attention to detail when managing routine, compliance-sensitive tasks
• Fluent or native Polish (mandatory, written and spoken)
• Good working knowledge of English (written and spoken)

Preferred Skills and Experience

• Attention to Detail & Accuracy: High precision and care when managing sensitive employee data, routine administrative documents, and time-critical statutory deadlines.
• Task Ownership & Reliability: Strong sense of responsibility for assigned tasks, ensuring thorough follow-through and timely delivery under guided supervision.
• Process Discipline & Compliance Focus: Ability to follow established HR processes and regulatory guidelines carefully, while knowing when to ask questions or escalate complex issues.
• Clear & Professional Communication: Polite, effective, and structured written and verbal communication skills when interacting with internal employees and external vendors.
• Eagerness to Learn & Adapt: Proactive attitude toward building practical HR operations knowledge, adapting quickly to new tools, and finding efficient ways to handle daily tasks.

Being You

The “Kyn” in Kyndryl means kinship, which represents the strong bonds we have with each other, our customers and our communities. We focus on ensuring all Kyndryls feel included and we welcome people of all cultures, backgrounds, and experiences. Even if you don’t meet every requirement, we encourage you to apply. We believe in growth, and we’re excited to see what you can bring. At Kyndryl, employee feedback has told us that our number one driver of employee engagement is belonging. That sense of belonging — being a valued, respected, trusted member of the team — is fundamental to our culture and fueling great experiences for our customers. This dedication to welcoming everyone into our company means that Kyndryl gives you the ability to thrive and contribute to our culture of empathy and shared success. That’s The Kyndryl Way.

What You Can Expect

Your career with us isn’t just a job—it’s an adventure with purpose.  We offer a dynamic, hybrid-friendly culture that supports your well-being and empowers you to grow. Our Be Well programs are thoughtfully designed to support your financial, mental, physical, and social health—because we know that when you feel your best, you do your best.

From your very first day, you’ll dive into impactful work that powers the systems our customers rely on every day. You won’t just contribute—you’ll make a difference, tackling meaningful projects that sharpen your skills and fuel your growth.

We’re here to champion your journey. With powerful tools to chart your career path, personalized development goals aligned with your ambitions, and continuous feedback to keep you inspired and on track, you’ll have everything you need to thrive and evolve. You’ll develop in-demand skills to grow your career and achieve your ambitions with access to cutting-edge learning opportunities—from certifications with Microsoft, Google, and Amazon to coaching and hands-on experiences. And through it all, you’ll be part of a culture that values empathy, restless learning, and a devotion to shared success.

We want you to thrive here—and we’re committed to helping you do just that. Ready to make an impact? Join us and help shape what’s next.

Get Referred!

If you know someone that works at Kyndryl, when asked ‘How Did You Hear About Us’ during the application process, select ‘Employee Referral’ and enter your contact's Kyndryl email address.