Job Summary
The HR & Safety Coordinator is responsible for coordinating, facilitating, and overseeing the facility's human resources functions and safety programs. This role supports employee relations, recruiting, benefits administration, training, regulatory compliance, workplace safety initiatives, and workers' compensation processes. The coordinator serves as a key resource for employees and management while helping maintain a safe, productive, and compliant work environment.
Principal Duties and Responsibilities
Human Resources
- Maintain employee personnel records and ensure proper documentation and record retention.
- Coordinate the use of temporary employees and staffing resources.
- Manage and maintain the time and attendance system.
- Assist employees with benefits, payroll inquiries, employee demographics, disability claims, FMLA, leave administration, and other employment-related matters.
- Coordinate recruiting activities, including sourcing, screening, interviewing, hiring, and onboarding new employees.
- Process new hire paperwork and ensure accurate completion and maintenance of all employment forms.
- Facilitate new employee orientation and ongoing employee training programs.
- Assist with performance review processes, disciplinary documentation, promotions, transfers, and employment status changes.
- Prepare reports, maintain HR files, and support compliance with company policies and employment regulations.
Safety & Compliance
- Regularly inspect facility operations to ensure safe work practices are followed, required personal protective equipment (PPE) is utilized, and machine guards and safety devices are in place and functioning properly.
- Investigate workplace injuries, near misses, and incidents; identify trends and root causes; and coordinate corrective actions.
- Partner with management to develop, implement, and improve safety programs, procedures, and incentive initiatives.
- Conduct new hire safety orientation and ongoing safety training for employees.
- Provide training on the safe operation of machinery, equipment, powered industrial trucks, and other job-specific tasks.
- Serve as chairperson of the facility Safety Committee.
- Coordinate and maintain first aid, CPR, and emergency response programs, including ensuring adequate supplies and trained personnel are available.
- Conduct and certify forklift operator training.
- Coordinate annual fire inspections and support regulatory inspections conducted by OSHA, fire departments, insurance representatives, or other agencies.
- Monitor hearing conservation and other occupational health programs.
- Coordinate modified duty assignments and return-to-work programs for employees with medical restrictions.
- Maintain communication with management, Human Resources, medical providers, and third-party administrators regarding workers' compensation and injury management.
- Maintain OSHA 300 logs, workers' compensation records, and other required safety documentation and reporting.
- Prepare and distribute safety metrics, incident reports, compliance reports, and other required documentation.
General Responsibilities
- Promote a positive workplace culture that supports employee engagement, safety awareness, accountability, and continuous improvement.
- Maintain confidentiality of employee and company information.
- Perform other duties and special projects as assigned.
Qualifications
- High school diploma or GED required; associate's degree or bachelor's degree in Human Resources, Occupational Safety, Business Administration, or related field preferred.
- One to three years of experience in human resources, safety, manufacturing, or administrative roles preferred.
- Working knowledge of Microsoft Office applications, including Excel, Word, Outlook, and HRIS/timekeeping systems.
- Knowledge of employment practices, employee relations, and workplace safety principles preferred.
- Working knowledge of OSHA regulations and workers' compensation processes preferred.
- First Aid, CPR, and forklift trainer certification preferred, or ability to obtain certifications.
- Strong organizational, communication, problem-solving, and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive employee information professionally.
Physical Requirements
- Ability to walk throughout manufacturing and warehouse environments for extended periods.
- Ability to occasionally lift up to 25 pounds.
- Ability to work in both office and production environments while conducting inspections, training, and employee support activities.
This description would align well with a Continuous Improvement Coordinator, Operations Support Coordinator, or HR & Safety Coordinator role at a manufacturing facility such as ProWood/UFP, where HR administration, onboarding, compliance, workers' compensation, and safety leadership are combined into a single position.
The Company is an Equal Opportunity Employer.
