It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
The In Office Support Specialist is the primary point of contact for clients, assisting with inquiries, resolving issues, and providing support related to the services we offer in the Satellite offices in the New York City area. This role requires strong communication skills, attention to detail, and a passion for helping others. The In Office Support Specialist plays a key role in ensuring that our clients receive timely and accurate assistance while maintaining high levels of customer satisfaction.
- Customer Support: Greet Consumers, Personal Assistants, and other clients to resolve issues, questions and general concerns that are brough to their attention.
- Problem Resolution: Address and resolve client concerns, complaints, and issues, ensuring a high level of satisfaction and providing follow-up as needed.
- Account Management: Assist clients with providing guidance on processes, system navigation, and service-related queries.
- Service Information: Provide clients with clear, accurate information regarding services, policies, procedures, and eligibility for care, budgets, and personal assistants.
- Documentation: Accurately document client interactions, requests, and resolutions in the CRM system for future reference and reporting.
- Quality Assurance: Ensure all interactions meet company standards for professionalism, accuracy, and compliance with relevant regulations. Participate in training sessions to stay current on product offerings, company policies, and industry regulations to provide the best possible service.
- Feedback Collection: Gather client feedback and suggest improvements to processes or services based on customer interactions.
- Consumer & PA Education and System Training: Conducts outbound calls and other communications to educate and train consumers and their Personal Assistants on program guidelines, policies, and the effective use of internal systems and tools.
- Registration & Verification Support: Assist the Senior In‑Office Support Specialist by performing entry‑level registration and verification tasks such as I‑9 processing, payment method verification, and document management.
Required Skills:
- Communication Skills: Excellent verbal and written communication skills, with the ability to explain complex information in a clear and empathetic manner.
- Problem-Solving: Strong problem-solving abilities, with a focus on resolving customer issues efficiently and effectively.
- Customer-Centric Attitude: A passion for helping others and a strong commitment to providing exceptional customer service.
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Technical Skills: Comfortable using customer relationship management (CRM) software and other office technologies (e.g., Microsoft Office, email, chat systems).
- Attention to Detail: High attention to detail, ensuring that all client information is recorded accurately and consistently.
- Team Player: Ability to work collaboratively with a diverse team to achieve company goals and provide excellent service.
Qualifications:
Education:
High school diploma or equivalent required; associate or bachelor's degree preferred.
Experience:
Certification:
1+ years of experience in customer service, client support, or a related field.
Working Conditions:
In office Monday – Friday 8 AM – 5 PM
Supervisory Responsibility (If applicable):
The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities, or skills of personnel classified
This position may have access to private, confidential or sensitive information related to PPL, its customers or clients, or patient information. Employees in this position are required to complete new hire and annual training for privacy and security, complete attestations for the PPL Code of Conduct, The Employee Handbook, and satisfactorily pass a background screen before access to any PPL information will be granted.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
