IT Business Analyst II

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

IT Business Analyst II

Job Summary:

The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural research grants and contracts. RSP currently manages an open portfolio of over $4 Billion with annual awards over $1 Billion.

As an IT Business Analyst II on the Electronic Research Administration (ERA) team, you will not just support research administration systems, you will own the intersection of technology, business process, and human experience. In this role, you will translate complex operational challenges into elegant system solutions and collaborate deeply with department and campus stakeholders. You will play a vital role in ensuring data integrity, providing strategic systems training, and guiding the continuous improvement of our research software ecosystem.

Key Job Responsibilities:

• Trains, serves as a resource, and provides guidance to other IT business analysts on routine problems, work processes, and policies (25%)

• Works on tasks including project or functional requirements, functional design, functional configuration, testing, and documentation (15%)

• Performs analyses and prepares reports to ensure that programs meet or exceed schedule commitments (15%)

• Participates in requirements planning and feasibility determination (10%)

• Determines and recommends programs required for optimal problem solution within cost/performance objectives (5%)

• Devises or modifies moderately complex information systems including analysis of business and user needs, documenting requirements, and revising existing system logic difficulties as necessary (15%)

• Formulates and defines systems scope and objectives through research and fact-finding combined with an understanding of applicable business systems and industry requirements (5%)

• May work with external vendors or service providers (10%)

Department:

Office of Vice Chancellor for Research (OVCR), Research and Sponsored Programs (RSP), Electronic Research, Business Systems Team

Compensation:

The starting salary for this position is $80,000 but is negotiable based on experience and qualifications.

This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.

Required Qualifications:

• Experience & Education: Minimum 3 years of experience and education in IT systems, business process and systems analysis, accounting, finance, or an equivalent field.
• Problem Solving: Strong analytical and problem-solving skills, with a demonstrated ability to maintain clarity, drive outcomes, and work effectively under pressure.
• Communication: Excellent verbal and written communication skills, with a focus on translating technical concepts into user-friendly insights.
• Core Tools: Above-average knowledge of and proficiency in modern office productivity software, including Excel and Word (or similar application suites).

Preferred Qualifications:

• SDLC Expertise: Proven experience navigating the system development and implementation lifecycle (SDLC), including a track record of independently developing high-quality functional requirement documents and/or system design documents.
• Domain Expertise: Knowledge of research administration, grants accounting, accruals, grants closeouts, month-end/year-end closing processes, and the development of institutional accounting policies and procedures.
• Modern ERP Experience: Experience implementing, upgrading, or optimizing major ERP financial software, with a strong preference for Workday.

Education:

Bachelor's Degree is required, preferably in IT, IT Systems Analysis, Accounting, or an equivalent field.

How to Apply:

To be considered, applications must be submitted online. To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now to start the application process.

You will be required to upload a cover letter and resume. Please note, there is only one attachment field. You must upload all your documents in the attachment field.

Your cover letter should address your qualifications as they pertain to this position. Within the cover letter, please address your education and/or experience with the following topics: systems analysis, business process improvement, and project management. Cover letters will be used as a writing sample and to determine the best qualified applicants.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. 

Contact Information:

Kelly Marks, kelly.marks@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.