IT Procurement Administration Assistant

At ALS, we encourage you to dream big.

When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future. 

Key Responsibilities

Summary of Key Responsibilities

· Manage the end-to-end administration of IT purchase orders and invoice support (creation, tracking, matching, discrepancy resolution)

· Coordinate vendor onboarding and maintain supplier, contract, and supporting documentation in designated systems/repositories

· Maintain compliant, audit-ready procurement records and provide responsive administrative support/communications to internal stakeholders and vendors

Procurement & Purchase Order Support

· Prepare, track, and update purchase orders for IT hardware, software, and services in procurement and ERP systems

· Verify requisitions for completeness, correct approvals, and policy compliance before processing

· Monitor PO status and follow up with vendors and internal stakeholders to support timely fulfillment

· Maintain PO logs and assist with procurement performance tracking

Vendor & Contract Administration

· Support vendor onboarding activities, including documentation collection and coordination with Finance, Legal, and Security teams

· Maintain accurate supplier records, contracts, and supporting documentation in designated repositories

· Assist with tracking contract start/end dates, renewals, and related reminders

· Act as an administrative point of contact for routine vendor inquiries

Invoice & Financial Administration

· Support invoice review by matching invoices to purchase orders and contracts

· Flag discrepancies (pricing, quantities, missing POs) and coordinate resolution with vendors and internal teams

· Assist with accruals, invoice status reporting, and audit preparation

· Maintain organized and auditable procurement records

Compliance, Governance & Documentation

· Ensure procurement documentation aligns with IT procurement policies, approval thresholds, and audit requirements

· Support internal and external audit requests through accurate file management and reporting

· Assist with maintaining templates, procurement trackers, and standard operating documents

· Support data quality and consistency across procurement systems

Stakeholder & Team Support

· Respond to routine procurement status questions from IT, Finance, and business stakeholders

· Coordinate communications related to order status, delivery timelines, and required actions

· Provide administrative support to IT Procurement Specialists and Managers as needed

· Contribute to continuous improvement of procurement administrative processes

Working at ALS

The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.

Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence. 

At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. 

We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request. 

Eligibility
To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.

How to apply
Please apply on-line and provide a resume & cover letter that best demonstrate your motivation and ability to meet the requirements of this role.