At Gentex, you’ll help create innovative technologies that improve how people live, travel, and stay connected. Join a company driven by quality products across an evolving range of industries.
POSITION OVERVIEW
The Legal Assistant provides administrative and operational support to the Legal Department by organizing legal documents, maintaining records and systems, coordinating routine workflows, and assisting Attorneys and other Legal team members with day-to-day activities. This role performs established legal support processes with guidance, and helps ensure departmental information is accurate, organized, confidential, and readily accessible.
WHAT YOU’LL DO
- Provide administrative and operational support to Attorneys and other Legal team members across assigned legal practice areas.
- Prepare, format, proofread, organize, copy, and distribute correspondence, agreements, reports, presentations, and other legal or business documents.
- Enter, update, and maintain information in Legal Department databases, matter-management systems, contract repositories, intellectual property systems, and other departmental records.
- Organize and maintain electronic and physical legal files in accordance with established naming, filing, retention, and confidentiality requirements.
- Assist with routing agreements and other documents for review, approval, signature, filing, and distribution.
- Assist with tracking routine dates, deadlines, renewals, requests, and action items, and provide timely reminders to assigned team members.
- Gather documents and information from internal stakeholders and outside service providers in support of legal matters, filings, audits, projects, and departmental requests.
- Coordinate meetings, schedules, invoices, correspondence, and other administrative activities in support of the Legal Department.
- Respond to routine inquiries and direct requests to the appropriate Legal team member, maintaining professionalism and confidentiality.
- Support departmental projects and process improvements by organizing information, updating procedures, and identifying administrative efficiencies.
- Other duties as assigned.
HOW YOU’LL DO IT
- Administrative Support - Performing and facilitating the execution of administrative activities and procedures for the operation of an office or facility.
- Attention to Detail - Ensuring information is complete and accurate; following up with others to ensure that agreements and commitments have been fulfilled.
- Individual Efficiency - Effectively managing time and resources so that individual work is completed efficiently.
- Communicating Effectively - Developing and delivering multi-mode communications that convey clear understanding, taking into account the unique needs of different audiences.
- Maintaining a high level of honesty, integrity, and confidentiality with respect to company matters.
- Complying with all company policies and procedures, safety regulations, company safety policies and safely perform all duties, including but not limited to, promoting a safe workplace.
WHAT TO BRING
- High school diploma or equivalent.
- 1+ years of administrative, office, records management, or related experience.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Ability to prepare, organize, proofread, and maintain documents and records with a high degree of accuracy.
- Ability to manage multiple assignments, follow established procedures, and meet deadlines.
- Effective written and verbal communication skills.
- Ability to appropriately handle confidential and sensitive information.
WHAT WILL HELP
- Associate’s degree or certificate in paralegal studies, legal administration, business administration, or a related field.
- Prior experience in a corporate Legal Department, law firm, government office, or other regulated environment.
- Experience using document management, electronic signature, matter management, contract management, or intellectual property systems.
- Familiarity with legal terminology, document-retention requirements, or basic contracting processes.
- Experience supporting labor and employment law matters, contracting, corporate legal operations, regulatory compliance, and/or general corporate law matters within a law firm or in-house legal department preferred.
- Experience with contract lifecycle management systems and legal operations tools preferred.
Gentex is an equal opportunity employer
Gentex extends equal employment opportunities to qualified applicants and employees regardless of an individual’s race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law.
Assistance
Gentex is committed to working with and providing reasonable accommodation to applicants with disabilities. For accommodation requests, email us at recruiting@gentex.com. Gentex will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation.
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