Limited Submissions Specialist

Job Title

Limited Submissions Specialist

Agency

Texas A&M University

Department

Research Development Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Research Development Services (RDS) is a unit within Texas A&M University's Division of Research dedicated to advancing research capacity and competitiveness across the university. We partner with faculty, researchers, and stakeholders to support strategic research initiatives, secure external funding, and develop high-impact proposals. Through collaborative expertise, professional development, proposal support, and innovative research services, we help transform ideas into successful research programs that advance scholarship, innovation, and discovery.

 

What We Want

Research Development Services is seeking a Limited Submission Specialist who will assist in administering the university's limited submission and internal funding programs, coordinate proposal review and selection processes, communicate funding opportunities to the campus community, maintain program websites and databases, and provide outreach and support to stakeholders throughout the proposal development process. The preferred candidate will have five or more years of program-related experience, including grant submission experience, along with the ability to cultivate and maintain professional relationships with individuals from varying backgrounds, work collaboratively as part of a team, independently seek information, and effectively prioritize competing responsibilities.

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.

 

Qualifications

Required Education and Experience: 

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of program related experience including grant submission experience.

 

Preferred Qualifications:

• Five years of program related experience, which includes grant submission experience.
• Ability to cultivate and maintain professional working relationships with people of all backgrounds.
• Ability to work in and contribute to a team, to seek information independently, and to prioritize duties.

Knowledge, Skills, and Abilities: 

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Essential Duties/Tasks

Program Development and Coordination

• Coordinates the Limited Submission Program for Texas A&M University and serves as the Liaison to agencies and other System members on proposal submissions for programs that limit the number of proposals from an institution.
• Implements plans and coordinates logistical and administrative support for the Limited Submission Program.
• Analyzes requirements for the Limited Submission Program.
• Identifies limited submission opportunities, prepares and distributes the announcements to the University community, collects letters of intent and preproposals, implements the review and selection process.

 

Communication and Stakeholder Engagement

• Shares messaging with appropriate stakeholder groups and reviews for accuracy.
• Confers with staff on program issues and recommends solutions.
• Provides outreach to limited submission awardees about proposal development support available on campus and matches them with appropriate support offices.
• Manages the Limited Submission email inbox and answers questions.
• Updates the Limited Submission Website, InfoReady, and internal databases.
• Maintains limited submissions webpage and prepares and issues the weekly newsletter.

 

Policy and Compliance

• Interprets sponsor policies, rules, and regulations, and ensures they are followed.
• Recommends changes to internal Standard Operating Procedures to improve efficiency of the program.
• Interprets TAMUS policy governing the allocation of internal proposal submission seats and seeks approval for policy exceptions.

 

Professional Development

• Participates in workshops, conferences, and research to enhance job skills.
• Supports a personal professional development plan to sustain and evolve proficiency in digital learning environment practices.

 

Program Evaluation and Reporting

• Helps maintain the integrity of data used to develop metrics and reports.
• Helps create presentation materials that communicate progress on program activities.

 

Why Texas A&M University?  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.