We are recruiting for a Transport Scheduler. In this role, you will coordinate the day-to-day planning of deliveries, installations, drivers and vehicles, ensuring work is carried out safely, efficiently and to a high standard. By maximising fleet utilisation, managing schedules and working closely with operational teams, you will play a key part in delivering excellent service to our customers and supporting the success of the business.
You Make Things Happen
At Rhenus, we believe everyone plays a crucial role. Whether you’re driving a truck, managing inventory or handling customer enquiries, your actions drive our success. We value practical solutions and quick decisions, empowering you to take ownership and make a difference.
The future isn’t just built by the company – it’s shaped by each of us, working together. Join our Rhenus community to make an impact and grow alongside a team of passionate people who are dedicated to making a difference.
#empoweredbyyou
Main duties:
- Provide efficient and effective scheduling and planning of all deliveries/collections and installations, making optimum use of vehicles, crews and partners.
- Provide efficient and effective scheduling and planning for all overnight and non-UK jobs to minimise costs
- Book partners and sub-contractors, agree pricing and raise Purchase orders for the work
- Advise Partners of their workload to include start times and loading of their vehicle
- Provide named crew and vehicle detail requests within the time scale requested
- Print the daily schedule and vehicle paperwork and distribute as required
- Ensure all Rhenus crews are aware of their start times for the following days work
- Review workload 5 days in advance for pre-planning of additional crews/partners, skill set requirements and vehicle availability
- Manage the day-to-day relationship with subcontractors, monitoring quality and performance.
- Notify Business Unit Coordinators and management of any issues that arise that may affect their jobs
- Liaise closely with the warehouse for loading vehicles
- Support the Transport manager in the daily operation of the transport department
- Arrange vehicle availability and bookings for PMI, MOT
- Schedule crews for training as and when required and ensure the training is maintained
- Supervise drivers on a day-to-day basis as required for scheduling.
- Issue petty cash and night out money as required in line with company process
- Approve and book accommodation as required
- Escalate any issues to the Transport Manager as required
- Review processes and systems and suggest improvements
- Check and sign off all partner subcontractor Purchase orders
- Work closely with Business Unit teams for planning of jobs
- Ensure correct tools and tackle has been requested for the jobs
- Ensure crews are aware of the PPE required for their days run
- Attend meetings or calls as and when required
- Send out daily handover communication to the warehouse for loading priority
- Sign off holiday requests
- Complete Return to work interviews in the absence of the Transport manager
- Be available to call out of hours in exceptional circumstances
- Ensure working times are in compliance with the working time directive
- Minimum 1 year's experience in a transport scheduling, logistics or similar operational role
- Good communication and relationship-building skills
- Proficient in Microsoft Outlook, Word and Excel
- Able to work effectively as part of a team and build strong working relationships
- Excellent planning, organisation and workload prioritisation skills
- Strong attention to detail and accuracy
- Ability to solve problems and make decisions in a fast-paced environment
- Able to remain calm under pressure and adapt to changing operational demands
