Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits
Job Description:
Under the direction of the Director of Finance, the Accounts Payable Manager is responsible for the overall leadership, administration, and oversight of the Accounts Payable function. The incumbent ensures that vendor invoices, purchase orders, payment requests, employee reimbursements, and disbursements are processed accurately, timely, and in compliance with company policies, internal controls, and accounting standards.
The Accounts Payable Manager oversees Accounts Payable team members, maintains vendor relationships, supports month-end and year-end close activities, ensures accurate recording of liabilities and expenses, and serves as a key resource for Workday Accounts Payable processes and financial system initiatives.
ESSENTIAL JOB FUNCTIONS
The essential functions listed below are representative of the knowledge, skills, and abilities required for this position and are not intended to be an exhaustive list of all duties assigned.
- Adheres to Seminole Tribe of Florida and Seminole Gaming policies, procedures, and internal control standards.
- Manages the day-to-day operations of the Accounts Payable department and ensures the timely and accurate processing of vendor invoices, payment requests, employee reimbursements, and disbursements.
- Oversees invoice coding, approval workflows, payment processing, check runs, ACH transactions, and supplier maintenance activities.
- Ensures compliance with company purchasing policies, authorization requirements, and established internal controls.
- Maintains vendor master data, including collection and validation of W-9s, tax documentation, and supplier onboarding requirements.
- Serves as the departmental subject matter expert for Workday Accounts Payable, supplier management, expense reporting, invoice processing, and workflow approvals.
- Participates in Workday implementations, upgrades, testing, user acceptance activities, system enhancements, and training initiatives.
- Partners with Procurement, Warehouse, Receiving, and departmental management to ensure proper matching of purchase orders, receiving documentation, and vendor invoices.
- Investigates and resolves complex invoice discrepancies, payment issues, vendor inquiries, and account reconciliations.
- Assists with monthly, quarterly, and annual account reconciliations and ensures subsidiary ledgers reconcile to the General Ledger.
- Supports month-end and fiscal year-end close activities by ensuring all liabilities, expenses, accruals, and outstanding obligations are accurately recorded in the appropriate accounting period.
- Reviews Accounts Payable aging reports and monitors vendor payment terms to ensure compliance and optimize cash management practices.
- Maintains strong internal controls and proper segregation of duties throughout the procure-to-pay process.
- Supports internal and external audits by providing requested documentation, reconciliations, reports, and explanations.
- Analyzes Accounts Payable trends, payment activity, and outstanding liabilities and prepares management reporting as required.
- Identifies opportunities for process improvement, automation, standardization, and increased operational efficiencies within the Accounts Payable function.
- Supervises, coaches, develops, and evaluates Accounts Payable team members and ensures departmental goals, productivity and performance expectations are achieved.
- Assists in recruiting, interviewing, hiring, training, and developing departmental staff.
- Promotes positive working relationships with vendors, guests, team members, and management.
- Maintains a clean, safe, and professional work environment.
- Performs other duties as assigned.
QUALIFICATIONS
Education & Experience
- Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum of five (5) years of progressive Accounts Payable experience.
- Minimum of three (3) years of supervisory or management experience in an Accounts Payable or Accounting environment.
- Experience working in a high-volume, computerized Accounts Payable environment required.
- Workday Financials and Workday Accounts Payable experience strongly preferred.
- Experience supporting ERP implementations, system enhancements, testing, and process improvements preferred.
- Gaming, hospitality, casino, or large multi-entity organization experience preferred.
Knowledge, Skills & Abilities
- Strong understanding of Accounts Payable processes, procure-to-pay cycle, supplier management, and internal controls.
- Experience preparing and reviewing journal entries, accruals, reconciliations, and General Ledger account analysis.
- Knowledge of month-end close, year-end close, audit support, and financial reporting processes.
- Strong analytical, organizational, and problem-solving skills.
- Ability to interpret policies, procedures, and financial information and exercise sound independent judgment.
- Excellent leadership, team development, and performance management skills.
- Strong verbal and written communication skills with the ability to communicate effectively with vendors, auditors, leadership, and team members.
- Advanced proficiency with Microsoft Office applications, particularly Excel.
- Ability to prioritize multiple responsibilities and meet critical deadlines in a fast-paced environment.
- Building a strong working relationship with the departments and operators to ensure all repulsions and invoices are submitted, approved and paid in a timely and accurate manner.
- Strong attention to detail and commitment to accuracy.
WORK ENVIRONMENT
- Must be able to work in a smoking environment.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
- While performing the duties of this position, the employee is regularly required to sit; use hands and fingers to handle or feel objects, tools, or controls; and talk or hear.
- The employee is occasionally required to stand, walk, reach with hands and arms, and lift or move items weighing up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.
- The work environment is primarily a climate-controlled office setting with a generally moderate noise level.
Closing:
The Company gives preference in all of its employment practices to Native Americans. First preference in hiring, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.
As part of Seminole Gaming’s employment process, final candidates will be required to obtain gaming licensure by completing a background check with Seminole Gaming Compliance and Regulations, prior to an offer being extended. These background checks may include, but are not limited to:
- Credit Check
- Criminal Background Check
ACKNOWLEDGMENT:
This job description describes the essential functions and basic skills and knowledge required for a team member to successfully perform the position, and the team member hereby certifies that the team member is capable of performing the essential functions listed here, with or without accommodation. Seminole Casino Coconut Creek (the Company) reserves the right to modify any part of this job description at any time based on business demands. The team member understands and acknowledges that all team members of the Company are employed on an at-will basis, meaning that either the team member or the Company may terminate the work relationship at any time, for any reason, and without notice. The team member further understands and acknowledges that this job description does not constitute an employment contract, nor does it guarantee the team member any future employment with the Company. Only the Vice President & General Manager has the authority to enter into any employment contract or other written employment agreement with a team member.
Disclaimer
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).
The Company gives preference in all of its employment practices to Native Americans. First preference in hiring, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.
