The NAMER Procurement & Logistics Specialist, PCV is responsible for the day-to-day execution of purchasing and inbound logistics activities across Mexico and Canada. This role ensures materials, products, and equipment are purchased, shipped, received, and delivered on time to support customer demand and business operations.
The position requires strong attention to detail, organizational skills, and the ability to manage transactions across multiple ERP systems. The individual will work closely with suppliers, freight providers, internal operations teams, customer service, planning, and finance to ensure purchase orders and incoming shipments are accurately managed from order placement through receipt.
Key Responsibilities
Purchasing & Purchase Order Management
- Create and maintain purchase orders across multiple ERP systems based on approved requirements, demand, inventory needs, and internal requests.
- Ensure purchase orders contain accurate pricing, quantities, delivery dates, shipping information, and other required purchasing details.
- Communicate purchase orders and changes to suppliers and follow up to ensure timely acknowledgment.
- Monitor open purchase orders and proactively identify potential delays, shortages, or changes in supplier commitments.
- Update ERP systems with revised delivery dates, quantities, pricing, and other relevant information.
- Expedite critical or late purchase orders to minimize impact to operations and customer commitments.
- Work with suppliers to resolve purchase order discrepancies, including pricing, quantity, lead time, and documentation issues.
- Maintain accurate purchasing records and ensure ERP data reflects current supplier commitments.
Incoming Shipment & Logistics Management
- Coordinate and track incoming shipments for Mexico and Western Canada from supplier shipment through final receipt.
- Monitor shipment status, estimated arrival dates, and delivery performance.
- Coordinate with suppliers and freight carriers to ensure shipments are scheduled and delivered as required.
- Proactively communicate shipment delays and develop recovery plans when delivery dates are at risk.
- Ensure required shipping, customs, and receiving documentation is available and accurate.
- Coordinate with internal receiving and warehouse teams to ensure incoming material is properly received and processed.
- Investigate shipment discrepancies, including shortages, damages, incorrect shipments, and missing documentation.
- Maintain accurate inbound shipment information across applicable ERP and logistics systems.
ERP & Data Management
- Execute purchasing and logistics transactions across multiple ERP platforms.
- Maintain accurate master and transactional data related to purchase orders, suppliers, delivery dates, shipments, and receipts.
- Identify and resolve discrepancies between ERP systems, supplier information, and physical shipment status.
- Develop and maintain reports or tracking tools to monitor open purchase orders and inbound shipments.
- Support continuous improvement initiatives aimed at improving ERP data accuracy, purchasing efficiency, and shipment visibility.
Cross-Functional Collaboration
- Partner with Planning, Customer Service, Project Management, Operations, Finance, and Warehouse teams to align purchasing and inbound logistics with business requirements.
- Communicate proactively when supplier or transportation issues could impact customer commitments.
- Support supplier performance reviews by providing data on delivery performance, lead times, and purchasing issues.
- Coordinate with internal stakeholders to prioritize critical purchases and shipments.
- Build effective working relationships with suppliers and logistics providers.
Qualifications
- 2–5 years of experience in purchasing, procurement, supply chain, logistics, or materials management.
- Experience creating and managing purchase orders in an ERP system.
- Experience tracking inbound shipments and coordinating with suppliers and freight providers.
- Experience working with multiple ERP systems; experience with Microsoft Dynamics 365 is preferred.
- Strong Excel and data-management skills.
- Ability to manage a high volume of transactions while maintaining accuracy.
- Strong organizational and follow-up skills.
- Ability to identify potential supply or logistics issues and take proactive action.
- Strong written and verbal communication skills.
- Ability to work effectively across multiple functions and geographic locations.
- Bilingual English/Spanish preferred due to the Mexico scope.
Key Performance Indicators
Success in this role will be measured through:
- Purchase order accuracy
- On-time purchase order placement
- Supplier acknowledgment and confirmation performance
- On-time inbound shipment performance
- Purchase order past-due volume
- Supplier lead-time adherence
- Inbound shipment visibility and accuracy
- ERP transaction accuracy
- Resolution time for purchasing and logistics issues
- Reduction of expedited freight and avoidable supply disruptions
Ideal Candidate
The ideal candidate is a highly organized, execution-oriented supply chain professional who enjoys working in the details of purchasing and logistics. They are comfortable managing multiple priorities, working across different ERP systems, and following an order from the initial purchase order through supplier confirmation, shipment, transportation, and receipt.
This person should be proactive rather than reactive—identifying potential delays early, communicating issues to the appropriate stakeholders, and taking ownership of getting materials where they need to be, when they need to be.
As an equal opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is. In our commitment to equal opportunity and eliminating bias, we kindly request that you exclude personal information such as age, ethnicity, marital status, number of children, and photographs from your application materials.
We offer all employees access to a dedicated recognition platform, empowering you to celebrate achievements, share appreciation and stay connected globally.
FLSmidth is the leading supplier of engineering, equipment and service solutions to customers in the mining and minerals industries – for more information please visit FLSmidth.com/careers
We offer all employees access to a dedicated recognition platform, empowering you to celebrate achievements, share appreciation and stay connected globally.
