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City of Albany, New York, United States
Onsite
Department/Unit:
Human ResourcesWork Shift:
Day (United States of America)Salary Range:
Onboarding CoordinatorEssential Duties and Responsibilities include:
Serves as the primary contact for the Talent Acquisition phone line and email inbox, responding to or relaying calls and messages timely.
Follow-up on issues that remain outstanding and collaborating with other subject matter experts as needed
Prepares offer letters/contingent offer letters of employment for candidates as requested by Recruiters
Processes new hires and internal transfers in Workday, as well as updating trackers required for specific areas
Updates and maintains all trackers designated to area of support in regards to; start dates, offers, declines, and rescinds, ensuring all necessary stakeholders are kept current on updates
Coordinates the onboarding and clearance process for new hires within designated groups including Sterling clearances as well as onsite appointments as needed, following up with new hires as needed and relays updates to team as necessary
Submits SNOW access for new hires in advance of start date and effectively communicates updates in process to all relevant parties
Runs ad hoc reports and complete as hoc projects for the team as needed
Serves as a backup for Traveler administration
Provides support to team as needed for various hiring events, both in advance of and at the events
Maintains ongoing tracker of attendees from each recruitment event and update status as changes occur
Additional duties as assigned
Minimum Qualifications:
Bachelor's degree in Human Resources or related field is required.
Minimum of 1-2 years of experience in an office setting, ideally within HR/Talent Acquisition is highly desired.
Proven critical thinking ability and the capability to prioritize as needed
Ability to handle multiple projects at the same time and work both independently and with teams in a fast-paced environment
Exhibit professionalism and unquestionable integrity with a strong work ethic and a passion our work and the Albany Med mission
Demonstrated ability to handle sensitive information in a highly confidential manner
Ability to establish and maintain positive relationships and communications with staff at all levels of the organization, and participate effectively in meetings
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.