Payroll Implementation Coordinator, Data Entry

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

Payroll Implementation Coordinator, Data Entry

We are currently seeking a Payroll Implementation Coordinator, Data Entry to join our team. In this role, you will provide administrative and accurate payroll data entry support to the Mid-Market/New Accounts payroll team. Interfaces with clients to ensure accurate and complete employee documents are collected to meet payroll deadlines ensuring a positive ongoing impression of services that impact our clients’ businesses and result in retention and growth. Coordinates with Payroll Implementation Specialists to generate payroll and client specific reports and audit for accuracy. Provides daily support to Payroll Implementation Specialists, supervisor, manager, and director as needed. Responsible for training support and mentoring of new coordinators. Provides backup support within the payroll department as needed. Performs moderate decision-making governed by procedure, guided by policy and focused on daily operations.

Here’s what you’ll do:

General Payroll Team Support

• Communicates directly with clients to retrieve accurate and complete new employee paperwork to ensure payroll deadlines are met.
• Generates reports as requested.

Administrative Support

• Supports Payroll Implementation Specialists with data-entry and balancing of payroll data as needed.
• Maintains client file documentation for Payroll Implementation Specialists.
• Produces and maintains incomplete employee file register to provide Payroll Implementation Specialists and clients with the status of completed employee files.
• Files, makes copies, types, and enters data into computer/database or standard forms.
• Coordinates communication of the department by stamping and distributing incoming mail and faxes and prepares and sends outgoing mail utilizing appropriate delivery means.
• Maintains mailing, office and equipment supplies in an orderly fashion; generates requisitions to replenish supplies as requested.
• Provides front desk receptionist relief.
• Supports process and audit efforts to ensure integrity and accountability for Sarbanes-Oxley compliance.

Here’s what you’ll need to be successful:

• High School Diploma is required. Bachelor’s Degree is preferred.
• Four to six years experience in an Insperity payroll administrative support role or job-related field with an emphasis on multi-tasking required

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.