Procurement Specialist

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Procurement Specialist based in the United States.

The Procurement Specialist is responsible for managing the end-to-end purchasing process, ensuring accurate order placement, timely deliveries, and efficient invoice processing. This role plays an essential part in supporting business operations, accelerating revenue recognition, and maintaining healthy cash flow. You will coordinate with vendors, suppliers, and internal teams to ensure orders are processed efficiently and customer expectations are met. The position requires strong organizational skills, attention to detail, and a proactive approach to resolving purchasing and delivery challenges. You will also contribute to minimizing operational delays, protecting profit margins, and improving the overall customer experience. This is an excellent opportunity for a motivated procurement professional looking to grow within a dynamic, technology-focused, and remote working environment.

Accountabilities

Purchase Order Management: Place, process, and confirm orders with approved vendors, ensuring competitive pricing, product availability, and compliance with internal purchasing standards.
Order Tracking and Delivery Coordination: Monitor orders throughout the entire fulfillment process, from initial placement to final delivery. Proactively identify delays, backorders, and potential issues while maintaining accurate tracking information within internal tickets.
Delivery Verification: Confirm receipt of purchased products and validate order completion before progressing to the billing stage.
Vendor and Supplier Relationships: Develop strong working relationships with vendors and business partners, maintain product knowledge, and ensure clear and consistent communication throughout the procurement process.
Financial Reconciliation: Manage credit card reconciliations through the Bill.com platform and provide the necessary documentation and information requested by the Finance team.
Cross-Functional Collaboration: Work closely with internal departments to identify and resolve order-related issues, facilitate smooth purchasing operations, and prevent disruptions to business activities.
Operational Efficiency: Ensure purchasing activities are completed accurately and promptly, helping minimize fulfillment delays, protect profit margins, and support the organization's quote-to-cash cycle.
Requirements
At least 2 years of professional experience in procurement, purchasing, order management, or a related field.
Strong understanding of IT hardware, software products, and licensing models.
Excellent attention to detail, with a proven ability to process orders accurately and manage purchasing documentation.
Ability to handle multiple orders and competing priorities simultaneously in a fast-paced environment.
Strong organizational, mathematical, and analytical skills.
Excellent written and verbal communication skills, with the ability to interact effectively with executives, colleagues, customers, suppliers, and vendors.
Demonstrated negotiation and interpersonal skills, with the ability to build productive professional relationships.
Ability to work collaboratively with individuals and teams at different organizational levels while maintaining accountability for individual responsibilities.
Preferred Qualifications:
Experience using ConnectWise Manage or similar Professional Services Automation (PSA) systems.
Familiarity with major IT distribution partners, such as Ingram Micro, TD SYNNEX, and D&H.
Previous experience working in a Managed Service Provider (MSP) environment.
Familiarity with financial reconciliation platforms, particularly Bill.com.
Benefits
Competitive annual salary: $55,000–$65,000 USD, depending on qualifications and experience.
Quarterly performance bonuses.
Progressive paid time off (PTO).
Comprehensive medical, dental, and vision insurance.
Life and disability insurance coverage.
Tax-deferred retirement savings plan with employer matching contributions.
Career development opportunities and professional coaching.
Engaging and enjoyable working environment.
Remote working opportunities within the United States.