Program Officer, RSSH & PPR, Strategy, Investment & Evidence Division - GL C - Defined Duration until December 2028 x 2 positions
In GC8 the Resilient and Sustainable Systems for Health and Pandemic Preparedness and Response (RSSH-PPR) team will be responsible for managing >US$50M in Strategic Initiatives and Gates funded grants across a variety of different thematic areas including integrated services, human resources for health, surveillance, lab systems strengthening, digital and climate and health.
Reporting to the Deputy, RSSH & PPR, the Program Officer is responsible for supporting RSSH & PPR technical teams with the effective set-up, management, and closure of GC8 Strategic Initiatives and Gates funded grants. This includes planning, third-party supplier sourcing, contract management, financial management and internal and external reporting.
The Program Officer will be part of a small team providing cross-cutting support and will need to work flexibly across the different RSSH & PPR sub-teams, responding to different priorities and to peaks and troughs in demand. The Program Officer will need to be comfortable managing a fluid workload, whilst simultaneously maintaining a forward look and supporting the different sub-teams to anticipate and plan for emerging priorities.
The Program Officer will need to work closely with stakeholders from various different teams and departments, including technical teams, Sourcing, Finance, CI PMO, GMD and the Chief of Staff’s partnerships team.
Key Responsibilities
Supporting different RSSH&PPR sub-teams, and working across different GC8 SIs and Gates grants, the Program Officer will be responsible for:
Sourcing and funds integration
- Coordinate sourcing and contracting working with Sourcing, Finance, Legal and CI PMO, maintaining a continual lens on value for money and operational feasibility.
- Develop procurement strategies and develop terms of reference.
- Coordinate RFQ/RFP processes.
- Provide support for the finalization of contract documents, including payment schedules and payment conditions.
- Provide support to the grant revision process to integrate private donor funding to grants.
Progress monitoring and performance management
- Maintain project plans, deliverable trackers and / or other tools needed to monitor the progress of SIs and Gates funded grants.
- Proactively identify delivery risks and routinely share updates on progress, including third-party supplier delivery against contractual milestones, with technical advisors and team leads to ensure early issue identification and to support problem solving.
Contract and financial management
- Serve as the administrative focal point for the third-party suppliers as well as representatives from collaborating institutions.
- Focal point for financial management of GC8 SIs including:
- forecasting, and quarterly accruals monitoring;
- tracking and follow up on financial commitments/invoices, validating final invoices based on reports and deliverables and support Budget Holder to approve final invoices
- tracking and follow-up on cash balances in collaboration with CI PMO Finance focal point
- monitoring of Purchase Orders,
- implementing all other activities related to financial reporting including project closure in line with relevant guidelines and operating procedures.
Reporting
- Coordinate internal reporting to key stakeholders including routine reporting to CI PMO on the Results Framework.
- Coordinate reporting on financials to key stakeholders including the budget holder, CI PMO and Finance (amounts allocated, approved, disbursed, remaining to commit, etc.).
- Provide support to ensure private donor funding to grants is delivered in line with expected target. This includes engagement with Country Teams and regular monitoring of investments.
- Support technical advisors and team leads with coordinating reporting for external stakeholders, including private sector donors and Global Fund governance bodies.
Team support
- Coordinate inputs for routine team meetings.
- Organize and coordinate workshops, meetings, conferences, and tele-conferences and manage related logistics.
- Support other communication efforts as needed including brown bags, info sessions, e-learning tools.
Knowledge management and continuous improvement
- Work in collaboration with the other Program Officer(s) to ensure the continuous improvement of key support processes including progress monitoring and contract and financial management. This includes standardizing processes across SIs and Gates grants in line with best practice and to facilitate more flexible use of capacity.
- Maintain a structured database of all relevant SI and Gates grants materials to ensure transparency and accessibility.
Subject to change by the Executive Director at any time at their sole discretion.
Qualifications
Essential:
University degree in Public Health, Business Administration, or equivalent.
Experience
Essential:
- Experience working in the Global Fund either in an SI management, grant management, financial or procurement role.
- Familiarity with the Global Fund’s financial and sourcing procedures and processes.
- Demonstrated project management or project coordination experience.
- Demonstrated ability to manage multiple priorities simultaneously and work in a dynamic and fast-paced environment.
- Analytical capacity and experience working with both programmatic and financial data.
- Proven communication and data presentation skills.
- Stakeholder management experience and the ability to work with diverse stakeholder groups to deliver results.
Desirable:
- Over 2 years of relevant work experience.
- Experience working in international development / public health.
- Experience working with third-party supplier / technical assistance providers.
- Experience working in countries where Global Fund invests.
Competencies
Languages:
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset
Functional Competencies:
- Strengthening Systems for Health - Foundation
- Project Management - Mastery
- Analytical - Mastery
- Business – Mastery
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Job Posting End Date
10 November 2026
