Project Accountant - Billing - 18-Month Contract

Accountabilities:

• Interpret approved contract terms, including pricing, deliverables, billing schedules, purchase orders, and budget limits, and configure commercial terms in Sage and supporting documentation.
• Establish and maintain client and project codes and related billing setups for assigned business units.
• Validate contract pricing and update fee structures and billing processes when contractual terms change.
• Execute client billing activities accurately and on schedule in accordance with contracts and internal policies.
• Prepare and issue client invoices with complete supporting documentation and coordinate internal reviews and approvals when required.
• Maintain detailed billing files and tracking mechanisms to ensure billings remain within approved budgets and purchase order limits.
• Record revenue and costs in the accounting system in accordance with applicable recognition policies, ensuring transactions are accurate, complete, and properly supported.
• Monitor billing activity, investigate discrepancies with business partners, and resolve or escalate issues with appropriate documentation.
• Partner with Program Management and clients regarding invoice questions, approvals, contract updates, and other matters affecting billing and revenue recognition.
• Identify contract scope or pricing changes that require change orders and communicate their implications to relevant stakeholders.
• Support the resolution of aged outstanding invoices and billing disputes by providing documentation and working with clients and internal teams to accelerate payment.
• Maintain accurate records of routine accounting transactions and ensure processes are documented, compliant, and appropriately controlled.
• Organize supporting documentation, including invoices, approvals, correspondence, and backup materials, in line with audit and retention requirements.
• Collaborate with Finance and business teams to improve billing and reporting processes through issue resolution, automation, streamlining, and change management.
• Support broader finance process improvement initiatives, audit activities, and ad hoc client requests.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
• Less than 2 years of experience in billing support, contract administration, contract pricing, or a related field.
• Working knowledge of contract administration and basic accounting principles and practices.
• Prior experience with Sage is considered an asset.
• Proficiency with Microsoft Excel, Word, Outlook, and other business productivity tools.
• Strong analytical and problem-solving skills, with the ability to evaluate data, investigate discrepancies, and work through complex tasks.
• Excellent organizational skills and attention to detail, with a strong commitment to accuracy and thoroughness.
• Strong written and verbal communication skills, with the ability to collaborate effectively with clients and diverse internal stakeholders.
• Strong interpersonal skills and the ability to work effectively both independently and as part of a team.
• Sound decision-making skills and a resourceful approach to identifying and recommending process improvements.
• Ability to adapt to changing project requirements, priorities, and business needs.
• Strong computer skills and the ability to learn and use financial and company systems effectively.

Benefits:

• 18-month full-time contract opportunity.
• Remote position based in Ontario, Canada.
• Comprehensive medical, dental, and vision coverage.
• Benefits supporting physical, emotional, financial, and social well-being.
• Support for working families, including potential backup dependent care, adoption assistance, family-building support, behavioral health resources, paid parental leave, and paid caregiver leave.
• Access to professional training and development programs.
• Opportunities to participate in mentorship programs and employee resource groups.
• Opportunities for volunteer activities and broader professional development.
• Collaborative environment with exposure to Finance, Program Management, and client-facing operations.
• Opportunity to contribute to billing process improvements, automation, and operational efficiency within a healthcare-focused environment.