Project Coordination Planner (Hybrid - La Crosse, WI)

Are you ready to join an organization where we focus on People First, have fun at work and make a difference in what we do?

Dairyland is proud of our People First culture centered around appreciation, celebrating wins and collaboration. We’ve worked hard to ensure alignment between our culture and our processes and systems, learning and development and rewards and recognition programs.

As a team, we work together to leverage the team’s diverse perspectives, ideas and experiences to deliver nothing less than the best. We are collaborative, transparent and committed to our People and their work experience, growth and professional development.

Hiring Salary Range: $89,000 - $133,500

Compensation is determined by a combination of factors, including but not limited to education, work experience, and certifications. The actual offer may vary, reflecting the candidate's unique blend of experience, educational background, and skill level

PURPOSE: Provides planning, coordination, documentation, and process support for cross-functional growth initiatives, primarily Dairyland’s large-load interconnection process and related activities. Maintains schedules, meeting cadences, portfolio visibility, records, action items, and communication channels to help work move efficiently from intake through decision, handoff, or closure. This role supports process consistency and follow-through; functional departments retain technical ownership, resource decisions, approvals, and overall project-management accountability.

ESSENTIAL JOB FUNCTIONS:

• Coordinate and maintain the planning process for large-load opportunities and related strategic initiatives from intake through decision, implementation handoff, withdrawal, or closure.

• Maintain portfolio visibility, including stages, schedules, milestones, responsible parties, dependencies, decision needs, commitments, and next actions.

• Coordinate cross-functional participation across impacted departments while preserving functional ownership, technical authority, resource accountability, and decision rights.

• Establish meeting cadences, prepare agendas, facilitate working sessions, document decisions, assign action items, follow up on commitments and unresolved issues, and prepare report out documents.

• Identify schedule slippage, resource conflicts, data gaps, unresolved dependencies, decision needs, and potential risks; work with functional owners to clarify status and elevate unresolved items through the Manager when needed.

• Serve as coordination-process steward for Large Power Solutions project data in SalesHub CRM, including stage definitions, documentation expectations, data quality, and routine reviews.

• Summarize CRM and portfolio data to highlight trends, aging items, milestone performance, forecasted load, bottlenecks, and risks for leader review and planning discussions.

• Coordinate special economic-development processes and other high-priority requests requiring cross-functional review, documentation, status tracking, and communication of approved outcomes.

• Document decisions, assumptions, requirements, commitments, process changes, closeout status, lessons learned, and relevant project information to retain organizational knowledge.

• Recommend improvements to the coordination system as Dairyland’s growth strategy, project portfolio, and organizational needs evolve.

• Actively participate as a member of the Community and Economic Development team, modeling safety, excellence, accuracy, collaboration, and efficiency.

• Other duties as assigned.

MEASURES OF SUCCESS:

• Clear, repeatable large-load coordination process with defined stages, deliverables, handoffs, and decision points.

• Accurate portfolio visibility for leadership.

• Timely identification and elevation of blocked work, resource conflicts, unresolved decisions, and milestone risks through the appropriate functional owner or Manager.

• Clear visibility to cross-functional commitments, with fewer dropped handoffs, duplicated efforts, and avoidable delays.

• Consistent documentation of decisions, assumptions, requirements, and process changes.

• Scalable planning and coordination support that helps Dairyland manage growth activities without shifting technical or project-management accountability from functional areas.

MINIMUM QUALIFICATIONS:

Education & Experience: Bachelor’s degree in business administration, operations, analytics, public administration, engineering technology, project coordination, or related field. Minimum five (5) years of experience in project coordination, program administration, process coordination, business operations, or comparable cross-functional work. Experience coordinating complex processes, maintaining records, tracking concurrent priorities, facilitating meetings, documenting decisions, and using CRM or project-tracking systems is required. Electric utility, energy, infrastructure, economic development, Dynamics 365/SalesHub, Power BI, process-improvement, or formal project-management exposure is preferred. Equivalent education and experience may be considered.

Knowledge/Skills/Abilities:

• Strong organization, follow-through, planning, and project-coordination skills.

• Ability to coordinate work across departments, follow up on commitments, and communicate status without direct authority over functional resources.

• Ability to establish processes, schedules, milestones, documentation, and escalation mechanisms.

• Strong facilitation, communication, attention to detail, analytical, and decision-support skills.

• Sound judgment, discretion, ownership of assigned coordination work, and comfort operating where processes are still being refined.

Licenses and Certifications: Project-coordination, process-improvement, data-analytics, change-management, or related certification is preferred.

Physical Demands: Regularly communicates in person or in writing and is required to talk, hear, stand, walk, use hands, and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Environmental Demands:  Usually works indoors in a normal business environment. Periodic day travel throughout DPC’s service area, including project, property, member-cooperative, or meeting locations, may be required. Overnight travel may be required but is expected to be limited.

BENEFITS:

We are committed to providing our greatest asset, our People, with as many perks and benefits as possible. Some benefits of working with us include:

• Health & disability benefits (medical, dental, vision, short & long-term disability)
• Life insurance
• Generous 401(k) and Pension Plans
• Paid Time Off
• Robust Wellness Program
• New Flexible Work Program
• Tuition Reimbursement
• So much more!

Dairyland Power Cooperative is an equal opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, contact our HR Department at 608-788-4000.