Project Coordinator

Accountabilities

Coordinate day-to-day project activities, schedules, milestones, and deliverable timelines across assigned contracts, ensuring projects remain on track.
Maintain and update project trackers, status reports, documentation repositories, and deliverable logs to provide accurate visibility into project progress.
Support the preparation of Contractor Performance Assessment Reporting System (CPARS) documentation and other contractual and compliance reports.
Assist with proposal development by gathering information from relevant stakeholders, formatting proposal volumes, and monitoring submission deadlines.
Facilitate communication and coordination between internal project teams, subcontractors, and government points of contact to ensure effective collaboration.
Organize project meetings, prepare agendas, record meeting minutes, and track action items and follow-ups.
Monitor contract modifications, reporting obligations, and deliverable due dates to ensure compliance with contractual requirements.
Support the onboarding of new project personnel and maintain organized project records and documentation repositories.
Conduct quality assurance reviews of project deliverables before submission to clients, helping ensure accuracy, completeness, and compliance.
Perform additional administrative and coordination activities as needed to support successful contract and project delivery.
Requirements
At least 2 years of experience in project coordination, preferably within government contracting, healthcare administration, or IT services.
Strong organizational and time-management skills, with the ability to manage competing priorities and meet multiple deadlines.
Exceptional attention to detail and accuracy when preparing reports, maintaining documentation, and tracking project activities.
Excellent written and verbal communication skills, with the ability to interact professionally with different stakeholders.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Microsoft Project, as well as SharePoint.
Ability to obtain and maintain any required security clearance or Public Trust designation.
Ability to work independently while contributing effectively to a collaborative, remote team.
Openness to constructive feedback and a willingness to continuously improve working methods and deliverables.
Commitment to ongoing professional development and staying informed about industry standards, regulations, and technological advancements.
Flexibility and adaptability to respond to changing client needs and evolving project requirements.
Preferred Qualifications:
Bachelor's degree in Business Administration, Healthcare Administration, Project Management, or a related discipline, or equivalent professional experience.
Familiarity with federal contracting terminology, Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and CPARS reporting.
Previous experience supporting contracts or projects for federal agencies such as CMS, the VA, or the Department of Defense.
Certified Associate in Project Management (CAPM) certification or currently working toward obtaining it.
Experience supporting proposal development, business development, or capture management activities.
Benefits
Salary: $45,000–$60,000 annually, depending on experience, qualifications, geographic location, and other job-related factors.
Remote Work: Fully remote position offering flexibility and the opportunity to work from home.
Retirement Savings: 401(k) plan with company matching contributions.
Healthcare Coverage: Medical, dental, and vision insurance.
Life Insurance: Company-provided life insurance, with additional voluntary life insurance options.
Disability Coverage: Short-term and long-term disability insurance.
Paid Time Off: PTO that increases with length of service.
Professional Growth: Opportunities to develop skills and gain experience in federal contracting, project management, and compliance.
Additional Considerations: Compensation and employment conditions may depend on contract funding and award status for positions associated with pending government contracts.
Location Eligibility: Applicants must reside and work in an eligible U.S. state. Candidates based in California, Colorado, Connecticut, the District of Columbia, Hawaii, Illinois, Maryland, Massachusetts, New Jersey, New York, North Dakota, Ohio, Oregon, Rhode Island, Washington State, and Wyoming cannot be considered.