Project Coordinator, Nursing Workforce Grants

Job Title:

Project Coordinator, Nursing Workforce Grants

Job Summary:

Coordinate the day-to-day operations of the School of Nursing and Health Professions; HRSA-funded nursing workforce grants, including the Nursing Workforce Development (NWD) grant and Nurse Education, Practice, Quality and Retention (NEPQR) grant, which support students who enroll in, graduate from, and are licensed through the BSN program and enter the registered nurse workforce. Reporting to the SONHP Dean/Project Director, this person facilitates recruitment, scholarship, and student-support activities; manages participant data, evaluation, and federal reporting; and supports faculty, preceptor, and clinical partnership efforts. Carries out duties and responsibilities with limited supervision. This person's knowledge of student services, academic program operations, and grant management enables the School to serve students, faculty, and external partners more effectively and to meet its obligations to the federal sponsor.

This is a grant-funded position for the September 1, 2026 – August 31, 2030 period of performance. Continuation is contingent upon continued federal funding.

Full Job Description:

35% Student Support and Case Management

This person will serve as the administrative point of contact for the NWD and NEPQR scholarship recipients. Conduct structured intake and progression-point screening each term, maintain individualized progression plans in collaboration with the Project Director, Assistant Project Director and Director of Undergraduate Student Services, hold monthly check-ins with each scholar, and connect students to academic coaching (CASA), tutoring and early-alert support, counseling services (CAPS), financial literacy programming, and alumni mentors. Coordinate emergency and retention micro-grant requests with the Office of Financial Aid.

25% Data, Evaluation, and Federal Reporting

This person will build and maintain the projects’ participant tracking systems and baseline data in partnership with the Office of Institutional Research and Analytics (OIRA). Collect and review data on recruitment, enrollment, yield, retention, progression, graduation, NCLEX-RN pass rates, faculty and preceptor measures, and clinical partnerships; administer student, faculty, and preceptor surveys; track graduates for at least one year after graduation, including employment in shortage-designated, rural, and medically vulnerable areas; prepare term-by-term Plan-Do-Study-Act (PDSA) summaries; and draft the HRSA Annual Performance Report and other required reports with the Office of Sponsored Programs (OSP).

20% Recruitment, Enrollment, and Scholarship Coordination

This person will work with the Office of Strategic Enrollment Management (SEM), Project Director, Assistant Project Director and Director of Undergraduate Student Services, to develop and carry out a recruitment plan targeting high schools, youth organizations, and community colleges that serve first-generation, economically disadvantaged, and rural students, including the Central Valley and rural Northern California. Coordinate the Pathways scholarship application, selection, and disbursement process with the Office of Financial Aid, provide FAFSA/Pell and scholarship counseling, and support registration and yield efforts to reduce summer melt.

10% Faculty, Preceptor, and Partnership Support

Support the Dean, Associate Dean, Assistant Project Director and BSN Program Director in faculty and preceptor recruitment outreach to clinical partners, logistics for continuing education programs offered to partner health systems, and outreach to faculty about graduate and doctoral study at USF. Coordinate with Clinical Affairs team to track new clinical, rural, and public health placement agreements (MOUs), student placements, and clinical hours, and help coordinate meetings with partner sites.

10% Project Management and General Administrative Support

Maintain the project work plan and timeline, prepare agendas and minutes for monthly project team meetings, track action items and deadlines, maintain project files, and support grant compliance. Perform other duties as assigned.

Essential Job Responsibilities

• Serve as the day-to-day administrative coordinator for HRSA nursing grants under the direction of the Dean/Project Director.

• Conduct intake and ongoing assessment of each scholar's academic, social, and financial needs, and maintain individualized progression plans.

• Coordinate the scholarship process (application, selection, award, and disbursement) in accordance with approved policies and procedures and federal requirements.

• Faciliate FAFSA/Pell, scholarship, and financial literacy counseling and referrals.

• Coordinate the alumni mentoring program and track mentor contacts.

• Plan and staff recruitment outreach with high schools, youth organizations, and community colleges, and maintain outreach and contact logs.

• Collect, manage, and report participant, program, and partnership data using university systems (e.g., Workday, Salesforce, Tableau, Google Workspace, ATI, CORE).

• Prepare reports, PDSA summaries, meeting minutes, and drafts of federal performance reports; meet all internal and HRSA reporting deadlines.

• Coordinate with Undergraduate Student Services team to obtain National Provider Identifier (NPI) numbers from graduating scholars and carry out graduate follow-up by survey, email, and professional networks.

• Track clinical placement and public health agreements, placements, and hours, and support partner-site meetings.

• Support continuing education programs for clinical partners, including scheduling, registration, and attendance/CEU records.

• Assist with monitoring the grant budget, including participant support expenditures, in coordination with the Director of Budget Planning and Operations and OSP.

• Handle confidential and sensitive student, faculty, and financial information in compliance with FERPA and university policy.

• Communicate project progress and outcomes to internal and external communities of interest.

• Document procedures so that effective student supports can be sustained after the grant period.

• Perform other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelor's degree required; master's degree in nursing, education, public health, social work, higher education administration, or a related field preferred.

• Three (3) years of increasingly responsible experience in student services, academic program coordination, or grant-funded program management, preferably in higher education or health professions education.

• Ability to work with minimum supervision, manage multiple deadlines, and keep projects on schedule.

• Experience with data collection, tracking, and reporting; high level of competency with Google Workspace and Microsoft Word, PowerPoint, and Excel.

• Knowledge of Workday, Salesforce, Banner, and/or Tableau is a plus.

• Experience with federal grants and familiarity with HRSA reporting and federal cost principles (2 CFR 200) preferred.

• Demonstrated ability to support first-generation, economically disadvantaged, and/or rural students, and to work well with a diverse student body, faculty, staff, and external partners in a way that supports USF's Jesuit mission.

• Strong equity lens, cultural humility, and proven ability to work well in a diverse context.

• Excellent written and oral communication skills, including the ability to explain financial aid, academic policies, and rule-based systems with a high degree of service and compassion.

• Demonstrated critical thinking, planning, problem-solving, and interpretive skills to analyze situations, define problems, identify concerns, and develop and propose solutions.

• Appreciation of student privacy and understanding of FERPA regulations.

• Ability to travel regionally for recruitment and partner-site visits.

Full-Time/Part-Time:

Full time

Pay Rate:

Salary

Salary Range :

$72,000 annualized