Proposal Development Coordinator

Accountabilities

Pitch Materials and Presentation Development: Maintain, update, and organize proposal templates, pitch decks, and other presentation materials to ensure consistency, quality, and alignment with established branding guidelines.
Customize presentations and supporting documents for specific clients, business opportunities, and meetings, ensuring content reflects relevant services and client requirements.
Support the Client Success team in preparing professional materials and documentation for prospect meetings and business development activities.
RFP and Proposal Coordination: Review incoming client requests and Requests for Proposals (RFPs), identifying key requirements, expectations, deadlines, and information needed for successful submissions.
Collaborate with the Manager, Global Client Solutions, to gather relevant information from internal stakeholders and coordinate the preparation of comprehensive proposal responses.
Organize, structure, and outline proposal content to ensure submissions are clear, persuasive, accurate, and aligned with client needs.
Writing and Editing: Draft, review, and edit proposal sections, pitch materials, and other business development documents, ensuring professional language, clarity, consistency, and persuasive messaging.
Translate complex operational, investigative, legal, and technical information into accessible, client-focused content.
Ensure all materials follow established brand guidelines, formatting requirements, editorial standards, and communication practices.
Content Library Management: Maintain and organize a centralized library of proposal resources, including templates, case studies, service descriptions, team biographies, and other reusable content.
Regularly review and update existing materials to incorporate new information, relevant examples, and evolving service offerings.
Ensure content remains accurate, accessible, and easy for internal teams to reuse across different business opportunities.
Cross-Functional Collaboration: Work with investigators, analysts, legal professionals, business development teams, and other internal stakeholders to collect relevant information and expertise for proposals.
Coordinate contributions from multiple team members, ensuring information is gathered efficiently and incorporated into final documents.
Project and Submission Coordination: Assist in managing proposal schedules, deadlines, and deliverables to ensure timely and successful submissions.
Coordinate with graphic designers and other creative professionals to develop effective layouts, visuals, and presentation materials.
Track proposal submissions, outcomes, and results to support performance analysis and identify opportunities for future improvement.
Quality Assurance and Process Improvement: Review proposals and supporting materials to verify accuracy, completeness, consistency, and compliance with client requirements.
Identify opportunities to streamline proposal development workflows, improve content management practices, and enhance overall document quality.
Requirements
Bachelor's degree or equivalent experience in English, Communications, Business, Marketing, or a related discipline. Equivalent professional experience will also be considered.
Previous professional experience managing proposals, developing business presentations, or coordinating responses to Requests for Proposals (RFPs), preferably within investigations, legal services, consulting, or related industries.
Experience in intellectual property, brand protection, content protection, or enforcement services is highly desirable.
Exceptional writing, editing, and proofreading skills, with the ability to produce clear, compelling, persuasive, and client-focused business content.
Strong ability to interpret complex technical, legal, and operational information and translate it into accessible, well-structured documents.
Excellent project management and organizational skills, with the ability to coordinate multiple proposals, manage competing priorities, and consistently meet tight deadlines.
Experience using proposal management platforms, centralized content libraries, presentation tools, and graphic design software.
Strong attention to detail, with the ability to maintain document accuracy, formatting consistency, and compliance with branding requirements.
Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and stakeholders across different geographical locations.
Ability to gather information from subject-matter experts, consolidate contributions, and ensure all relevant details are accurately reflected in proposal materials.
Proactive and adaptable approach, with strong problem-solving skills and an interest in continuously improving business development processes.
Familiarity with intellectual property rights, brand protection strategies, enforcement activities, counterfeiting, piracy, or investigative services is a significant advantage.
Professional certifications in proposal writing, business development, or project management, such as APMP or PMP, are considered a plus.
Benefits
Salary: Annual compensation ranging from $40,000 to $50,000 USD.
Work arrangement: Fully remote position based in the United States.
Flexible working environment: Access to flexible work arrangements designed to support productivity and work-life balance.
Comprehensive benefits: A benefits package designed to support employees' health, well-being, and financial security.
Family support: Benefits and resources designed to support employees and their families.
Professional development: Opportunities for continuous learning, skills development, and career advancement.
Career growth: Opportunity to contribute to a rapidly growing international organization and expand your expertise in proposal development and global business development.
International exposure: Collaborate with a global network of more than 700 professionals operating across five continents.
Meaningful impact: Contribute to initiatives that help leading global brands protect their intellectual property, content, and innovations against counterfeiting, piracy, and infringement.
Inclusive culture: Join a collaborative and respectful workplace that values diversity, professional excellence, and equal employment opportunities.