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Time Type:
Full time
Remote Type:
Job Family Group:
Administration
Job Description Summary:
Position Summary:
The receptionist is responsible for supporting departments administrative needs. The receptionist is the first point of contact for all incoming calls and visitors and is responsible for directing all calls and visitors through the building and ensuring that all other receptionist duties are complete in an accurate, high quality, and timely manner. The receptionist assists the department with administrative tasks. Monitor and order supplies as needed and ensure they are put away in conjunction with the Operations team. Assist with preparation and logistics for events as directed by manager.
Job Description:
Job Responsibilities:
Maintain professional environment by communicating effectively with internal and external customers.
- Attend to visitors by greeting, directing, and announcing them appropriately.
- Answer, screen, and forward any incoming phone calls while providing basic information when needed.
- Provide assistance with directions and taxi/shuttle arrangements.
- Acknowledge daily deliveries by receiving packages, sorting mail, and communicating recipients.
- Maintain confidentiality as appropriate; present a positive image of Breakthru Beverage.
Assist in the control of access to the Breakthru Beverage facility by following established procedures.
- Maintain security by following procedures and controlling access (monitor logbook, CCTV, gate phones, issue visitor badges).
- Report incidents or suspicious activity to security.
- Prepare security logs or reports as required.
Assist with any administrative tasks as needed.
- Receive and sort mail and deliveries. Ensure outgoing mail is appropriately handled.
- Place, receive and hand out office supply orders.
- Assist with conference room scheduling.
Other duties, as assigned by the jobholder’s supervisor, may also be required.
Minimum Qualifications:
- Minimum of 1 year of experience in administration role
- Basic PC skills using MS Office and other various computer programs including presentation software
- Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
- Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
- Analytic and Reporting skills
- Utilize sound judgement and problem-solving skills
- Ability to work in fast-paced, high-volume, team environment
Preferred Qualifications:
- Bi-lingual in Spanish and English
Physical Requirements:
- While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone
Competencies:
- Accountable for meeting own targets, work is reviewed periodically.
- Problems encountered will be defined, repetitive, and routine with a solution readily available.
This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.
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Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (708) 298-3536 and let us know the nature of your request and your contact information.
