REPORTS TO: Talent Acquisition Manager
SUPERVISES: N/A
AUTHORITIES / RESPONSIBILITIES:
To provide administrative support to the Recruitment Department to facilitate the flow and processing of candidates to assist in satisfying recruitment requisitions while adhering to Austal Polices, AAP and OFCCP guidelines.
Duties will include some or all of the following:
- Checking Closed Requisition Files for completeness and accuracy to assure documentation adheres to Austal’s Polices, AAP and OFCCP guidelines, following up with the assigned recruiters to obtain missing or incomplete information.
- Scanning and attaching interview questions and evaluations into candidate profiles in applicant tracking system
- Maintaining spreadsheet of completed Closed Requisition Files for tracking purposes
- Assist with scheduling candidates for interviews, pre-employment testing, and other follow up by telephone and email correspondence.
- Track and update job openings on career and alumni job boards.
- Daily search for duplicate applications submitted in the applicant tracking system for merging.
- Daily delivery and retrieval of inner office mail
- Handle incoming calls and retrieve messages from the Recruitment phone line
- Assist Recruitment department with weekly internal job postings
- Backup Recruiters and assist when and where required.
- Add external recruiting agencies, requisition maintenance, preparation of job postings.
- Assist Recruitment department by attending job fairs, assisting with New Hire/ Contractor orientations and other recruiting functions.
- Initial screening of candidate profiles in applicant tracking system, identifying those meeting minimum job description requirements and changing candidate main statuses for further review by recruiter.
- Assist Recruitment Coordinator and Recruiters with scheduling interviews, testing, pre-employment screenings and other scheduling as directed
- Schedule and make arrangements for individual and small-scale training classes, meetings, tours and conferences as indicated by the Manager; making IFS entries, coordinating visitor requests, generating class reminders, rosters, and coordinating with participants, trainers, and/or department leads
- Document training activity in training database as directed by Manager
- Perform general clerical duties to include but not limited to: photocopying, mailing, documenting, editing, filing, scanning, recordkeeping, and maintenance of records
- Track training for 4,000+ employees
- Support Training staff in assigned project-based work.
- Create and maintain standard work instructions for tasks/work assignments
- Miscellaneous related tasks/projects as assigned.
- QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:
- Four years’ experience in a support role in a professional office environment OR Bachelor’s degree in Human Resources or related field preferred
- Excellent phone etiquette
- Excellent verbal and written communication skills
- Able to work with minimum supervision
- Intermediate skill level in MS Office (Word, Excel, Outlook, Access)
- Ability to multi-task
- Must maintain a high level of confidentiality
TOOLS: None
DIRECTION EXERCISED:
DISCRETION EXERCISED:
LIASES WITH: All departments, applicants, vendors and visitors
ADDITIONAL GUIDELINES:
- Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
- 18 years of age or older at time of application
- Able to provide proof of US Person Status
- No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
- No felony convictions of Drug crimes within three years from disposition date
- Willing to submit to a drug screen
- Willing to submit to a background check
Equal Employment Commitment
Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.
