Senior Executive Assistant, Commercial

POSITION OVERVIEW:

This role will provide high-level administrative support to the CCO and the commercial leadership team, ensuring efficient operation of the commercial department. This role requires a proactive and detail-oriented individual with extensive experience in the pharmaceutical or biotech industry. The ideal candidate will have a strong background in supporting commercial organizations and possess exceptional organizational and communication skills.

RESPONSIBILITIES:

Executive Support & Administration — 40%

• Manage the CCO's calendar, prioritize and coordinate meetings, and arrange domestic and international travel, including detailed itineraries and meeting logistics.
• Manage correspondence and communications on behalf of the CCO and serve as a professional point of contact with internal and external stakeholders.
• Prepare agendas, meeting materials, presentations, and minutes; track action items and proactively follow up on deadlines and commitments.
• Prepare, review, and organize confidential documents, presentations, reports, and other materials, including support for Executive Team, Board, and other senior-level meetings.
• Anticipate the CCO's needs, proactively manage competing priorities, and provide high-level administrative support to maximize the CCO's effectiveness.

Commercial Leadership Team Support — 40%

• Provide administrative support for commercial leaders including VP Marketing, VP Marketing Access, and VP Commercial Operations. Manage calendars, coordinate meetings, arrange travel, and manage meeting logistics. 
• Coordinate cross-functional Commercial meetings and initiatives with Medical Affairs, Regulatory, Finance, Legal, and other key stakeholders.
• Support Commercial leadership team meetings through preparation of agendas, pre-reads, presentations, meeting notes, and follow-up.
• Identify opportunities to improve processes and operating efficiency and support special projects and other strategic priorities as the Commercial organization evolves.

Events, External Engagement & Financial Administration — 20%

• Coordinate and manage logistics for commercial events, conferences, leadership meetings, off-sites, and other internal and external engagements.
• Support the CCO and commercial leaders with external meetings involving customers, partners, consultants, vendors, investors, and other key stakeholders.
• Process expense reports for CCO and commercial leaders.
• Partner with Finance, Procurement, and other functions on invoices, purchase orders, contracts, and other administrative matters; support additional special projects as needed.

 REQUIREMENTS:

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 10 years of experience as an executive assistant or operations coordinator
• Minimum 5 years supporting senior executives in the pharmaceutical or biotech industry
• Strong understanding of the commercial functions within a pharma or biotech company.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of professionalism, discretion, and attention to detail. Ability to work independently and manage multiple priorities.