Please note that this role is based in the United Kingdom. To enable us to meet the statutory and regulatory obligations of the United Kingdom immigration system, you must have the appropriate immigration permission needed to work and reside in the United Kingdom for the duration of the employment.
The role of Senior Lease Administrator will encompass working on projects and real estate transactions as well as some administrative tasks related to the real estate portfolio for both Sony Pictures Entertainment (SPE) and Sony Music Entertainment (SME) Group.
The position involves co-managing all aspects of real estate and projects from inception to completion, including dealing with clients, obtaining approvals, negotiating with landlords, contractors, and internal departments, as well as preparing property cost comparisons and creating and managing project budgets. This role will work alongside other members of the team on various tasks such as the Strategic Property Review report, the review and translation of all leases, and overall responsibility for lease administration updates for the real estate portfolio for SPE and SME group.
What you'll do:
Real Estate Transactions
- Manage the acquisition and disposal of properties across the portfolio, working closely with Sony business stakeholders and local real estate brokers.
- Negotiate commercial terms with landlords and support the review and negotiation of lease agreements.
- Prepare property cost comparisons, financial analyses and approval documentation to support real estate decisions.
- Conduct real estate market research to inform transactions and portfolio strategy.
- Partner with Procurement to manage Requests for Proposal (RFPs) and appoint external real estate consultants where required.
- Liaise with Sony Corporation of America (SCA) Risk Management on the review of lease insurance provisions.
Capital Projects & Project Management
- Provide project management support for real estate and capital projects, coordinating consultants, contractors, surveyors and other vendors.
- Develop and manage capital project budgets, including the review of construction costs and dilapidations estimates.
- Prepare business cases and approval documentation for capital expenditure projects.
- Collaborate with internal teams including Procurement, IT, Security, Risk Management, Human Resources and other corporate functions to ensure successful project delivery.
Lease Administration
- Manage lease administration activities and oversee the accuracy and maintenance of information within the CoStar lease administration system.
- Prepare lease abstractions for new agreements, archive expired leases and maintain accurate property and lease data.
- Perform regular quality assurance and auditing checks to ensure data integrity.
- Produce monthly CoStar reports and other portfolio reporting as required.
- Create purchase orders and review invoices relating to CoStar and associated services.
Real Estate Portfolio Management
- Support the Facilities Director in managing the real estate portfolios for Sony Pictures Entertainment across EMEA and Asia Pacific, and Sony Music Entertainment Group across EMEA.
- Monitor key lease events, including expirations, break options, market rent reviews and associated notice dates.
- Proactively communicate upcoming critical dates to ensure real estate discussions and decision-making commence within appropriate timeframes.
- Track portfolio activity and transaction progress, identifying upcoming requirements and priorities.
- Participate in monthly portfolio meetings and provide progress updates to senior management in Los Angeles and New York.
Reporting & Real Estate Administration
- Provide administrative and reporting support across real estate transactions, projects and portfolio management activities.
- Prepare intercompany space agreements between Sony Group companies.
- Coordinate document translations where required.
- Produce ad hoc real estate, portfolio and project progress reports.
- Complete Valuation Office Agency (VOA) surveys and prepare information and reports for insurance purposes.
- Undertake other real estate-related administrative activities as required
What you have:
- Ideally 5+ years of experience in real estate transactions for international companies and clients. Comfortable working with different time zones, currencies, cultures and languages.
- Fluent in English; other languages a plus but not necessary
- International administration experience is critical.
- Strong ability to read, interpret and understand legal and contractual documents, particularly lease-related documentation.
- Excellent organisational skills, with the ability to manage multiple priorities and deadlines effectively.
- Strong critical thinking and problem-solving skills, with a practical and solutions-focused approach.
- Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels.
- Strong interpersonal and customer service skills, with a professional and responsive approach to supporting internal clients.
- Demonstrated ability to work collaboratively across teams, functions and geographies.
- Experience working effectively with internal business stakeholders and external consultants, vendors and professional advisers.
- Ability to adapt to a fast-paced and dynamic environment, managing multiple demands, changing priorities and evolving business requirements.
- Strong focus on delivery and accountability, with the ability to complete high-quality work within challenging or time-sensitive deadlines.
- Ability to follow established processes and standard operating procedures, maintaining clear and accurate documentation of activities, progress and outcomes.
- High level of discretion and professionalism when handling confidential or commercially sensitive information.
- Strong cultural awareness, with the ability to work effectively and respectfully across different countries, cultures and business environments.
- A flexible and adaptable approach to workload and time management to meet changing business needs.
How we take care of you:
- Competitive salary, with annual bonus eligibility.
- A choice of comprehensive health plan options that fit your lifestyle, including private medical insurance.
- Rest and recharge during a week off during the winter holidays, in addition to the 25 days of paid annual leave.
- Participate in extensive learning & development opportunities at all levels, including curated instructor-led classes and high-impact online resources.
- Build your community by joining our Employee Business Resource Groups, and/or Sony Pictures Action – our racial equity and inclusion strategy.
- Access to an employee online store filled with a variety of discounted Sony products.
- Watch the newest movies and TV shows at our exclusive employee screenings at work.
- Entitlement to apply for an interest-free season ticket loan.
- Automatic enrolment in the Company’s Pension Plan
- Free counselling and advisory service.
- You will be automatically enrolled in the Company’s Life Insurance and Group Income Protection Plans, subject to any applicable service requirements.
- The opportunity to attend various social events in our state-of-the-art offices in Paddington.
- In addition to the above, we have a range of other optional discounted benefits that are reviewed regularly (e.g., gym memberships, travel insurance, activity passes, car leasing, experience days and many more!)
If you require any reasonable adjustments with any part of the recruitment process, including the application or interview process, please contact us at uk_-_peopleandorganisation@spe.sony.com. Please put Reasonable Adjustment Request in the subject line of the email.
Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Candidates requiring these tools as an accommodation during an interview should submit a reasonable adjustment request at the point they are invited to interview.
Sony Pictures Entertainment is committed to equal opportunity in all its employment practices, policies and procedures. No worker or potential worker will therefore receive less favourable treatment due to their race, age, creed, sexual orientation, colour, nationality, ethnic origin, disability, religion, gender, marital status or Trade Union membership (if applicable).
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