Summary
The Implementation and Mobile Operations Manager provides high-level project management, implementation leadership, and operational oversight for the CAREScan Mobile Screening Center of Excellence, publicly operating as Screening for Life Wisconsin.
This position is responsible for translating program strategy into coordinated implementation across multiple complex and interdependent workstreams, including mobile clinical operations, vendor and partner management, regulatory readiness, technology implementation, patient scheduling, community deployments, staffing coordination, and the launch of new screening and services.
Primary Responsibilities
1. Implementation and Project Management
- Lead day-to-day implementation planning across CAREScan's mobile screening programs.
- Develop, maintain, and manage integrated implementation plans, project schedules, milestones, dependencies, and critical paths.
- Translate strategic decisions made by program leadership into executable work plans with defined owners, timelines, deliverables, and follow-up.
- Coordinate multiple concurrent workstreams and advise program leadership on anticipated risks, delays, resource constraints, and cross-functional dependencies, and how to address them.
- Track implementation progress and prepare concise status reports, dashboards, agendas, decision logs, and other project management documentation.
2. Mobile Operations and Deployment Readiness
- Lead operational planning and readiness activities for CAREScan fleet deployments and community events.
- Schedule participant screening service visits for mobile clinic, mobile mammography unit, PET/CT platform services.
- Develop and maintain standardized event-readiness processes, including staffing, transportation, driver coverage, supplies, equipment, site logistics, technology, patient workflows, and partner coordination.
- Coordinate fleet scheduling, deployment calendars, transportation logistics, registration requirements, maintenance needs, and other operational dependencies.
- Conduct pre-event readiness reviews and ensure identified gaps are resolved before deployment.
- Lead post-event operational reviews and incorporate lessons learned into future workflows and standard operating procedures.
- Support development of scalable operational models as the program transitions from individual community events to routine statewide service delivery.
3. Cross-Functional Coordination
- Serve as implementation liaison among CAREScan leadership and internal MCW departments, clinical teams, administrative units, and external partners.
- Coordinate activities involving clinical operations, radiology, medical physics, legal, risk and compliance, information services, grants and contracts, finance, procurement, community engagement, facilities, and other stakeholders.
- Support leadership in resolving issues that span organizational or functional boundaries.
- Prioritize competing implementation needs across multiple workstreams.
- Identify emerging operational and implementation risks before they affect program milestones.
- Develop recommended solutions and escalation strategies
- Coordinate work across individuals and teams who may not directly report to the position.
- Represent program operational needs in meetings with internal and external stakeholders.
- Provide leadership with clear recommendations when decisions are required.
- Other duties as assigned.
Knowledge – Skills – Abilities
- Experience coordinating vendors, external partners, or multidisciplinary teams.
- Strong organizational, analytical, problem-solving, and communication skills.
- Ability to manage multiple high-priority initiatives simultaneously in a rapidly changing environment.
- Demonstrated ability to identify risks, develop solutions, and appropriately escalate issues requiring leadership decisions.
- Proficiency with project management and standard business productivity tools.
- Experience implementing healthcare programs, clinical services, mobile healthcare operations, imaging services, or community-based healthcare programs.
- Experience working within an academic medical center, health system, or similarly complex healthcare organization.
- Experience supporting clinical or healthcare regulatory implementation.
- Experience managing technology-enabled healthcare implementation, including EHR, telehealth, scheduling, imaging, or clinical workflow systems.
- Experience supporting the launch or expansion of new healthcare services.
- Experience with grant-funded or federally funded initiatives involving defined milestones and reporting requirements.
Qualifications
Appropriate experience may be substituted for education an on equivalent basis.
Minimum Required Education: Bachelor’s Degree
Minimum Required Experience: 7 years
Preferred Education: Bachelor's degree in healthcare administration, public health, business administration, project management, operations, or a related field.
Preferred Experience: 10+ years
-Project management and clnical operations
-Demonstrated experience managing complex projects involving multiple stakeholders, dependencies, and competing timelines. Demonstrated ability to independently develop and manage project plans from planning through implementation.
Preferred Certification/Licensure: PMP
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Work Environment
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Sensory Acuity
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
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Why MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Employee & Family Assistance Program (EFAP)
- Pet Insurance
- On campus Fitness Facility, offering onsite classes
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
