Senior Pursuits Administrator – Buildings West

Reporting to the Manager, Proposals – Buildings West, Senior Pursuits Administrator – Buildings West provides senior-level administrative and coordination support across the full pursuit lifecycle for Buildings West.

This role supports Business Development, Pre-Construction, Estimating, and Proposals by maintaining accurate, current, and well-organized pursuit information and enabling effective information flow across pursuit team members.

This position is suited to an individual with strong administrative judgment, research capability, and experience supporting complex, multi-stakeholder initiatives in a deadline-driven environment.

The position is based in our West location office of Calgary.

What You Will Be Working On

Opportunity Research & Tracking

• Research clients, owners, and markets to support early opportunity identification and pursuit development
• Monitor procurement and client portals to identify, track, and flag relevant RFQs, RFPs, EOIs, and other market opportunities
• Maintain pursuit trackers and logs, including opportunity status, key dates, and next actions
• Track industry, client, and business‑development events and coordinate registrations and attendance, as required

CRM & Data Management

• Maintain accuracy and completeness of opportunity and pursuit information within CRM systems
• Support reporting and visibility of pursuit pipeline activity across Buildings West
• Ensure consistent data management practices across regions and pursuit teams
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Pursuit Information & Systems Management

• Maintain and manage centralized pursuit information, records, and supporting documentation across active and prospective opportunities
• Ensure pursuit information is structured, current, and accessible across systems (e.g., CRM, SharePoint, client portals)
• Maintain naming conventions, version control standards, and usage guidelines for pursuit‑related information and documentation
• Act as an information gatekeeper, ensuring updates are made once, in the correct location, and reflected consistently across systems and records

Pursuit Coordination & Administrative Support

• Coordinate pursuit‑related meetings, including preparing agendas, recording meeting minutes, and tracking action items
• Support administrative readiness for pursuits, including documentation tracking, scheduling, and internal coordination
• Liaise with internal stakeholders to gather, verify, and maintain pursuit‑related information
• Reduce administrative and information‑management burden on pursuit leads and functional teams

Estimating & Tender Administration

• Support estimating teams with tender administration activities, including document distribution, addenda tracking, and clarification management
• Track tender requirements, submission deadlines, and required estimating deliverables
• Support estimating closings by coordinating required administrative documentation and approvals
• Maintain accurate records of tender communications, issued documents, and submission materials
• Ensure estimating‑related information is current, accessible, and consistently maintained across systems

Proposal & Interview Administration

• Coordinate logistics for interviews for resumes and project profiles
• Assist with the collection and updating of resumes, project profiles, and corporate information, ensuring accuracy and consistency
• Support post‑pursuit activities, including archiving, lessons learned, and information updates

 

What We Are Looking For

• Diploma or degree in business administration, communications, information management, or a related field, or equivalent professional experience
• Experience in a senior administrative, coordination, project support, or operations support role within a complex, deadline‑driven environment
• Strong administrative judgment with a high level of accuracy, organization, and attention to detail
• Demonstrated ability to research, organize, track, and maintain information across multiple systems and data sources
• Strong proficiency with Microsoft Office (Outlook, Word, Excel) and collaborative platforms such as SharePoint
• Experience working with document management systems, structured libraries, and version‑controlled information; experience with CRM systems or opportunity‑tracking tools is considered an asset
• Ability to manage and prioritize multiple concurrent requests while maintaining data accuracy and consistency
• Experience supporting cross‑functional and multi‑stakeholder teams, including coordinating meetings, tracking actions, and following up on deliverables
• Strong written and verbal communication skills, with the ability to interact professionally with a wide range of internal stakeholders
• Proactive, solutions‑oriented approach with a strong sense of accountability and follow‑through
• Ability to work collaboratively and build effective working relationships across teams and regions
• Direct experience in proposals, estimating, business development, or pre‑construction is considered an asset but is not required

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.