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San Antonio, Texas, United States
Onsite
Job Posting Title:
Senior Recruiting Coordinator, Cockrell School of Engineering----
Hiring Department:
Cockrell School of Engineering----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt from FLSA----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
The Senior Recruiting Coordinator serves as a high-level coordinator and subject‑matter expert for employer engagement operations, recruiting systems, major career events, and ECAC office management. This role is responsible for managing complex recruiting and financial processes, leading high‑volume employer programs, and ensuring operational excellence, consistency, and continuity across recruiting services. This position works in tandem with and reports to the ECAC Senior Manager Employer Engagement.
In addition to direct coordination, the Senior Recruiting Coordinator plays a key role in process improvement, documentation, training, and cross‑functional collaboration, serving as a stable and experienced resource for employers, students, and internal stakeholders during peak recruiting cycles and periods of organizational transition.
Serve as a point of contact for employer partners utilizing ECAC recruiting services.
Guide employers through recruiting processes, timelines, and best practices, ensuring alignment with university, state, and federal policies.
Coordinate on‑campus interviews, recruiting events, and employer engagement requests.
Provide advanced support, troubleshooting, and guidance related to the university’s recruiting management system (e.g., job postings, interview schedules, access issues).
Maintain a high standard of employer service and professionalism, contributing to ECAC’s reputation for excellence.
Facilitate employer engagement and logistics for large‑scale recruiting events, including career fairs, expos, information sessions, and special recruiting initiatives.
Assist with employer communications, registration processes, timelines, and day‑of logistics.
Oversee post‑event follow‑up, data collection, and reporting to support assessment and continuous improvement.
Develop, update, and maintain process documentation, templates, timelines, and training materials related to recruiting operations, events, and administrative procedures.
Contribute to internal knowledge management systems to support onboarding, cross‑training, and continuity of operations.
Identify workflow gaps or inefficiencies and recommend improvements to enhance team effectiveness and reduce bottlenecks.
Assist with employer invoicing, office purchasing, inventory tracking, and administrative reconciliation.
Support data tracking, reporting, and assessment related to employer engagement and recruiting activity.
Perform other duties as assigned to support ECAC operations and strategic priorities.
Bachelor’s degree with five years of experience in career services, employer recruiting, or human resources.
Experience working with software for databases, spreadsheets, and presentations.
Excellent customer service skills, attention to detail, and professional judgment.
Excellent verbal and written communication skills.
Strong organization and analytic skills with resourcefulness, initiative, and ability to work independently on multiple projects with little supervision.
Demonstrated ability to work effectively in a team-oriented environment.
Ability to work under pressure of deadlines. Ability to maintain current computer skills.
Relevant education and experience may be substituted as appropriate.
Master’s degree with three years of experience in career services, employer recruiting, or human resources.
Familiarity with online recruiting systems
Experience within a university environment.
Familiarity with online recruiting/applicant tracking systems.
$55,000 + depending on qualifications
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Standard business hours are Monday – Friday, 8 a.m. to 5 p.m.
Work outside of normal business hours may be required on an occasional basis during peak periods.
Resume/CV
Letter of interest
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.