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The Softlines Coordinator supports the Softlines team by coordinating samples, providing administrative and project support, and helping multiple teams stay organized and on track in a fast-moving environment.
What You'll be Doing:
- Coordinate, organize, track, pack, and distribute product samples across Softlines, ensuring items and packages reach the appropriate teams, vendors, and campus locations by required dates.
- Provide responsive administrative and project support to multiple Softlines teams and leaders, building productive relationships across functions.
- Respond to changing priorities, similar and overlapping workstreams, and evolving requests with a calm, steady, and solutions-focused approach.
- Communicate clearly and professionally through in-person and digital channels to gather information, coordinate work, and support timely follow-through.
- Research, analyze, and interpret information; prepare reports, trackers, and other materials using current Microsoft 365 tools and department systems as required by project or task.
- Schedule meetings, coordinate logistics, prepare materials, and support presentations and events from planning through execution for the teams you support.
- Maintain accurate departmental files, records, documentation, and confidential information in accordance with company policies and procedures.
- Anticipate team needs, troubleshoot issues, complete project work, process routine departmental materials, and perform other related duties as assigned.
- This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required.
What You Bring with You (Qualifications):
- A hardworking, dedicated, and motivated self-starter who takes ownership, follows through, and anticipates needs.
- Ability to interact with and support many different teams across Softlines while maintaining a professional, collaborative, and service-oriented approach.
- Associate degree or an equivalent combination of education and related experience.
- At least one year of related experience; additional job-specific training may be provided.
- Strong organizational skills, attention to detail and follow-through, and the ability to shift priorities on the fly while managing ambiguity and multiple ever-changing priorities.
- Ability to identify critical issues, respond appropriately, and keep work moving in a fast-paced environment
- Resourcefulness, initiative, and problem-solving skills, with the ability to gather and interpret information and recommend practical solutions.
- Clear written and verbal communication skills and the ability to work effectively with a wide range of team members, leaders, partners, callers, vendors and visitors.
- Proficiency with Microsoft 365 applications and the ability to learn and effectively use department-specific systems, reporting tools, and digital workflows.
- Ability to create and maintain reports, charts, presentations, trackers, and other business materials.
- Ability to safely lift and move items weighing up to 50 pounds, push carts, and pack, transport, and organize samples and packages.
- Transport samples and packages across campus buildings by required dates.
- Operate standard office and sample-handling equipment and follow applicable safety, confidentiality, and company procedures
This role follows our corporate Hybrid schedule of Monday-Wednesday in office and Thursday-Friday flexible remote. However, project volume and department needs may require additional days in office
