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Foster City, California, United States
Onsite
At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfill their aspirations. Join Gilead and help create possible, together.
Job Description
As a Sr Manager, Congress Management, at Gilead you will...
Key responsibilities:
As a Senior Manager, Global Congress Center of Excellence, you will play a critical role in managing the execution of congress operations across Gilead and Kite. This position supports the establishment and coordination of Core Congress Committees and Sub-Teams to ensure a standardized, consistent, and best-in-class congress planning process.
This role reports to the Director, Congress Orchestration within the Global Congress Center of Excellence (CoE), part of the Global Commercial Operations organization.
Key Responsibilities:
Congress Planning & Execution
• Drive project execution and cross-functional coordination for global Tier 1 and Tier 2 congresses
• Partner with the Congress Orchestrator to develop congress strategies and recommendations aligned with therapeutic area objectives
• Maintain event timelines, ensuring all deliverables are met
• Oversee compliance reviews and VEM processes
Committee & Team Leadership
• Support and lead Core Congress Committees and Sub-Teams, ensuring clear objectives and alignment with overall strategy
• Facilitate planning cadence for therapeutic area-specific meetings, exhibit booths, and symposia
• Serve as primary point of contact for associations regarding timelines, sponsorships, and program details
Project Management & Operations
• Manage exhibit booth execution and onsite operations, including agency coordination and “run of show” for internal meetings
• Own and maintain asset trackers, congress master decks, and pre-/post-conference materials
• Lead project management platforms (e.g., ASANA) and oversee budget management, including financial reconciliation and cross-charge processes
• Manage work order and purchase order processes for non-logistics vendors and congress sponsorships
Communication & Reporting
• Assist in developing congress communication plans, including leadership updates, newsletters, and meeting agendas
• Ensure metrics are established and tracked to inform future decision-making and elevate the Global CoE to “best in class”
Compliance & Collaboration
• Partner with Compliance, Legal, and Regulatory to ensure all activities and materials meet regulatory standards
• Coordinate closely with Global Congress CoE, U.S., Affiliate teams, and Kite to ensure seamless planning and execution
Travel
• Up to 30%, including domestic and international meetings
Basic Qualifications:
• Bachelor’s Degree and Eight Years' Experience
OR
• Master’s degree and Six Years' Experience
OR
• Advanced Degree (e.g., PharmD, PhD)
Preferred Qualifications:
• Relevant pharmaceutical, biotech or medical device industry experience in congress management, operations, and/or marketing.
• Regional or global experience preferred; U.S. experience essential
• Proven ability to independently lead high-visibility strategic projects, translating strategies into actionable plans with defined resources, tactics, and measurable outcomes
• Exceptional interpersonal, verbal, and written communication skills, with demonstrated success influencing across a matrixed global organization
• Experience engaging senior and executive leadership, presenting strategic plans clearly and concisely for endorsement
• Strong strategic and analytical mindset, with the ability to interpret complex issues and provide innovative, cross-functional recommendations
• Demonstrated excellence in project management, including managing multiple priorities and delivering quality results in fast-paced environments
• Expertise in global pharmaceutical planning, including development and execution of strategic and tactical plans, and budget management
Leadership Expectations:
• Create Inclusion
Champion the value of diverse perspectives within your projects and teams. Model inclusive behaviors and embed diversity principles into collaboration and decision-making processes.
• Influence Without Authority
Build trust and credibility across functions. Leverage strong communication and relationship skills to gain alignment and deliver results without formal reporting lines.
• Empower Teams and Drive Collaboration
Connect teams to organizational priorities by aligning goals and removing barriers. Foster accountability and enable cross-functional collaboration to achieve shared objectives.
• Demonstrate Emotional Intelligence and Professional Maturity
Show adaptability, empathy, and sound judgment in dynamic environments. Maintain composure under pressure and communicate with clarity and respect to build confidence and engagement.
People Leader Accountabilities:
The salary range for this position is:
Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
Please apply via the Internal Career Opportunities portal in Workday.
