Supervisor, Accounts Payable

ABOUT THE JOB

We are seeking a highly motivated and experienced Accounts Payable Supervisor to join our team. This role is critical in ensuring the accurate, timely, and efficient processing of all accounts payable transactions, maintaining strong vendor relationships, and optimizing our AP processes. The ideal candidate will be a strategic thinker with a proven track record in leading AP operations, leveraging technology, and driving process improvements.

WHAT YOU’LL DO

• Manage and Oversee AP Operations: Lead, mentor, and develop the Accounts Payable team, ensuring all departmental tasks are executed accurately and efficiently. This includes overseeing the entire procure-to-pay cycle from invoice receipt to payment disbursement.
• Process Improvement and Optimization: Continuously evaluate and refine AP processes to enhance efficiency, reduce costs, and improve accuracy. Identify opportunities for automation and implement best practices.
• Technology Implementation and Utilization: Lead the implementation, optimization, and ongoing management of AP-related technologies, including Oracle Fusion (ERP) systems and automation tools (e.g. OCR and IDP).
• Vendor Management: Build and maintain strong relationships with vendors, ensuring timely resolution of inquiries and disputes. Negotiate favorable payment terms where appropriate.
• Invoice Processing and Reconciliation: Supervise the accurate and timely processing of all vendor invoices, ensuring proper coding, authorization, and compliance with company policies, including 1099 considerations and reporting. Oversee the reconciliation of vendor statements and the resolution of discrepancies.
• Payment Processing: Ensure timely and accurate payment disbursements to vendors, adhering to payment schedules and internal controls.
• Internal Controls and Compliance: Develop, implement, and maintain robust internal controls for the AP function to safeguard company assets and ensure compliance with all applicable regulations and policies.
• Reporting and Analysis: Generate accurate and timely AP reports for management, providing insights into AP aging, vendor spend, and key performance indicators (KPIs). Analyze data to identify trends and areas for improvement.
• Audit Support: Provide necessary documentation and support for internal and external audits related to the accounts payable function.
• Team Development: Recruit, train, and manage AP staff, fostering a collaborative and high-performing team environment. Conduct performance reviews and provide ongoing feedback.

REQUIRED QUALIFICATIONS

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field. CPA or CMA certification is a plus.
• Experience: Minimum of 7+ years of progressive experience in Accounts Payable, with at least 3+ years in a supervisory or management role.
• Proven experience with Oracle Fusion (specifically the Accounts Payable module) is mandatory. This includes a deep understanding of its functionalities, configuration, and best practices for AP processing.
• Demonstrated experience with OCR (Optical Character Recognition) and IDP (Intelligent Document Processing) technologies within an AP environment is mandatory. This includes understanding how these technologies are applied for invoice data extraction, validation, and process automation, as well as experience in implementing or optimizing such solutions.
• Skills: Strong understanding of accounting principles and accounts payable best practices.
• Excellent leadership, team management, and interpersonal skills.
• Proficiency in data analysis, reporting, and problem-solving.
• Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• A proactive and results-oriented mindset with a commitment to continuous improvement.
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities.