Talent Acquisition Coordinator - Contract Role

Job Description:

The Talent Acquisition Coordinator (TAC) is responsible for driving efficient and consistent recruiting

operations that support the successful hiring of top talent. By partnering with recruiters, hiring managers,

and candidates, this role ensures a positive candidate experience, seamless interview coordination, and

effective execution of pre-employment processes. The TAC contributes to operational excellence through

strong attention to detail, process adherence, and exceptional stakeholder support

Job Type: Contractor – 1-year contract – under 3rd party employer (Vendor - Ascent)

Key Responsibilities:

Interview Scheduling & Coordination

• Manage end-to-end interview scheduling across multiple regions and time zones

• Coordinate complex interview panels, including executive-level interviews

• Partner with recruiters and hiring teams to confirm interview structure, timelines, and logistics

• Monitor scheduling SLAs and proactively resolve conflicts, reschedules, and no-shows

Candidate Experience

• Serve as a primary point of contact for candidates throughout the interview process

• Communicate interview details, expectations, and logistics in a clear and timely manner

• Ensure a positive, professional, and high-touch candidate experience

• Manage interview reminders and day-of coordination support

Recruiting Operations Support

• Maintain accurate candidate data and statuses within Workday (or ATS)

• Support recruiters with requisition activity, interview tracking, and process updates

• Ensure timely documentation and dispositioning of candidates

• Track and follow up on interview feedback and next steps

Pre-Employment & Offer Support

• Coordinate pre-employment activities such as background checks and documentation

• Partner with recruiters and HR teams to support offer processes

• Monitor completion of pre-hire requirements and escalate issues when needed

Process Excellence & Collaboration

• Act as a key partner to recruiters and hiring managers to ensure efficient process flow

• Identify opportunities to improve scheduling, coordination, and candidate experience

• Adhere to defined SOPs, SLAs, and compliance requirements

• Support global operations in a fast-paced, high-volume environment

Required Qualifications:

• 1–2 years of experience in Talent Acquisition or HR Operations

• Strong organizational and time management skills with the ability to prioritize high-volume work

• Experience coordinating meetings, schedules, or logistics across multiple stakeholders

• Excellent written and verbal communication skills

• High attention to detail and accuracy

Preferred Qualifications:

• Experience supporting recruiting or HR processes in a corporate environment

• Familiarity with applicant tracking systems (e.g., Workday) and scheduling tools (e.g., Rooster)

• Experience working in a global or matrixed organization

• Ability to manage stakeholders across time zones

Key Competencies

• Customer service mindset (candidate-first approach)

Strong coordination and problem-solving skills

• Ability to work under pressure and manage competing priorities

• Collaboration and stakeholder management

• Process discipline and continuous improvement mindset

#LI-NR1

What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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