Job Description
As a General Installation Coordinator (GIC) within the Upgrade, Install and Relocation (UIR) organization, you will coordinate the logistical, material, site-readiness, and administrative activities that enable safe and predictable ASML system installations, upgrades, and relocations at customer sites in Japan.
The role focuses on project preparation, both SAP-based and non-SAP material coordination, badging and site access, safety training readiness, stakeholder communication, and installation close-out. You will work closely with project teams, customer representatives, our partner TRUMPF, supply chain management (CSCM), global operation center (GOC), In Fab Logistics, EHS, local planners, IT, service coordinators, and other internal and external functional teams to keep installation execution moving smoothly.
This position is suitable for candidates who are structured, proactive, and comfortable coordinating many moving parts under changing project conditions. A successful GIC brings ownership, clear communication, careful documentation, and the ability to connect people, systems, and processes across local and global teams.
Key Responsibilities
- Prepare laptops for ASML and TRUMPF, and arrange badging or site access for project team members before and during installation execution.
- Check ASML and customer safety training validity, including Japan full harness, and coordinate required training with local planners and the EHS team.
- Handle SAP material confirmations and create material notifications (MNs) for defective, incomplete, or contaminated materials, including follow-up with the In Fab Logistics team.
- Order and track pre-defined list (PDL) materials and disturbance service order (SO) materials, and align with CSCM and GOC on material status, priorities, and issue resolution.
- Manage delivery and return flows for non-SAP materials, such as virgin wafers and tool wafers, as well as local UIR assets such as system installation gadgets and chairs.
- Manage SOs together with other coordinators and technically complete (TECO) material return after the installation is completed.
- Drive continuous improvement by localizing and structuring ways of working, improving handover quality, and supporting effective customer communication.
- Coordinate logistical and material-related activities with project manager, project lead, coordinators (TIC/SIC/MIC), generalists, engineers, safety foremen, service coordinators, customers, TRUMPF, IT, CSCM, In Fab Logistics, and the local CS team.
- Maintain accurate tracking of project actions, owners, material topics, site-readiness items, and close-out tasks to support predictable installation delivery.
- Travel to and adapt to different customer sites across Japan, and collaborate closely with local external functional teams in a dynamic installation environment.
Required Qualifications
- English – Fluent or Native level
- Japanese – Intermediate or above *Customer communication is typically conducted in Japanese
- Strong planning, organization, communication, and stakeholder management skills.
- Ability to manage multiple priorities under time pressure in a complex and fast-changing environment.
- Proficiency with Microsoft Office applications such as Excel, PowerPoint, Outlook, Teams, and project tracking tools.
Preferred Attributes
- Trustworthiness
- Respect and care for team members, customers, and stakeholders.
- Strong communication and documentation abilities in both English and Japanese.
- Proactive, professional behavior and curiosity to grow.
- Ownership mindset and ability to drive follow-up across multiple stakeholders.
- Structured thinking and excellent problem-solving skills.
- Flexibility to travel and work in a dynamic, high-tech environment.
- Ability to stay calm under pressure and make sound judgments when priorities change.
- Interest in semiconductor equipment, cleanroom operations, installation projects, and global collaboration.
Remark
You will work with customer sites across Japan and collaborate with global ASML teams. Domestic business trips to customer sites can occur depending on project needs, and occasional international business trips may be required. This position is suitable for candidates who enjoy coordinating complex projects, communicating across cultures, and driving execution in a high-tech environment.
This position requires access to controlled technology, as defined in the United States Export Administration Regulations (15 C.F.R. § 730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology.
Inclusion and diversity
ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that inclusion and diversity is a driving force in the success of our company.
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